Executive Assistant

3 semanas atrás

Lisboa, Lisboa, Portugal GrabJobs Tempo inteiro

Social network you want to login/join with:

Client:

Sword Health

Location:

Lisboa, Portugal

Job Category:

Other

-$0-0/monthly

EU work permit required:

Yes

Job Views:

6

Posted:

16.03.2025

Expiry Date:

30.04.2025

Job Description:

Sword Health is on a mission to free two billion people from pain as the world's first and only end-to-end platform to predict, prevent and treat pain.

Delivering a 62% reduction in pain and a 60% reduction in surgery intent, at Sword, we are using technology to save millions for our 2,500+ enterprise clients across three continents. Today, we hold the majority of industry patents, win 70% of competitive evaluations, and have raised more than $300 million from top venture firms like Founders Fund, Sapphire Ventures, General Catalyst, and Khosla Ventures.

Recognized as a Forbes Best Startup Employer in 2023, this award highlights our focus on being a destination for the best and brightest talent. Not only have we experienced unprecedented growth since our market debut in 2020, but we've also created a remarkable mission and value-driven environment that is loved by our growing team. With a recent valuation of $2 billion, we are in a phase of hyper growth and expansion, and we're looking for individuals with passion, commitment, and energy to help us scale our impact.

Joining Sword Health means committing to a set of core values, chief amongst them to "do it for the patients" every day, and to always "deliver more than expected" on behalf of our members and clients.

This is an opportunity for you to make a significant difference on a massive scale as you work alongside 800+ (and growing) talented colleagues, spanning two continents. Your charge? To help us build a pain-free world, powered by technology, enhanced by people — accessible to all.

Introduction: The Executive Assistant & Office Manager will manage the calendars, travel, and communications for leadership team members, as well as oversee the smooth operation of the Lisbon office environment. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling both executive and office management duties with discretion and professionalism.

What you'll be doing:
  • Manage comprehensive office services encompassing reception (as needed), shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and other general office duties;
  • Oversee office maintenance and liaise with property management, safety/security, janitorial staff, internet and audio/visual services, and various vendors to ensure a well-stocked, clean, and functional workspace;
  • Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands;
  • Greet clients and internal/external visitors, promptly addressing or directing inquiries;
  • Assist in organizing, scheduling, and executing onsite events;
  • Handle incoming and outgoing phone calls, both internal and external.
  • Manage leadership team members' calendars and provide executive assistant support, namely;
    • Coordinate and manage the calendars of leadership team members, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives.
    • Proactively anticipate scheduling conflicts and make necessary adjustments to optimize leadership team members' time and availability;
    • Arrange travel accommodations and itineraries for leadership team members, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiency;
    • Request to stakeholders meeting agendas, briefing materials, and necessary documentation for leadership team members' engagements, ensuring they are well-prepared and equipped for each interaction;
    • Serve as a liaison between the leadership team members and internal/external stakeholders, managing communication and correspondence efficiently and professionally;
    • Assist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and procedures;
    • Ensure strict confidentiality at all times.
What you need to have:
  • Availability to work at the Lisbon office 5 days a week
  • 3+ years of experience as an Executive Assistant and/or Office Manager
  • Strong verbal and written communication skills in both Portuguese and English
  • Proficiency with office management and meeting scheduling software, including Google Calendar, Gmail, and Zoom
What we would love to see:
  • Consulting background (law firm, banks) or start-up background

Please note that this position does not offer relocation assistance. Candidates must possess a valid EU visa and be based in Lisbon, Portugal.

US - Sword Benefits & Perks:


• Comprehensive health, dental and vision insurance*


• Equity shares*


• Discretionary PTO plan*


• Parental leave*


• 401(k)


• Flexible working hours


• Remote-first company


• Paid company holidays


• Free digital therapist for you and your family

*Eligibility: Full-time employees regularly working 25+ hours per week

Portugal - Sword Benefits & Perks:


• Health, dental and vision insurance


• Meal allowance


• Equity shares


• Remote work allowance


• Flexible working hours


• Work from home


• Unlimited vacation


• Snacks and beverages


• English class


• Unlimited access to Coursera Learning Platform

*US Applicants Only: Applicants must have a legal right to work in the United States, and immigration or work visa sponsorship will not be provided.*

SWORD Health, which includes SWORD Health, Inc. and Sword Health Professionals (consisting of Sword Health Care Providers, P.A., SWORD Health Care Providers of NJ, P.C., SWORD Health Care Physical Therapy Providers of CA, P.C.*) complies with applicable Federal and State civil rights laws and does not discriminate on the basis of Age, Ancestry, Color, Citizenship, Gender, Gender expression, Gender identity, Gender information, Marital status, Medical condition, National origin, Physical or mental disability, Pregnancy, Race, Religion, Caste, Sexual orientation, and Veteran status.

#J-18808-Ljbffr

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal GrabJobs Tempo inteiro

    About UsWe are a dynamic and innovative company that provides exceptional services and solutions to our valued clients. As we expand our operations, we seek motivated individuals to join our team in the position of Executive Administrative Assistant.We believe in creating a collaborative and inclusive environment where each team member is empowered to...

  • Executive Assistant

    3 semanas atrás

    Lisboa, Lisboa, Portugal Tn Portugal Tempo inteiro

    Social network you want to login/join with:Executive Assistant - Fully Remote - Global, LisbonClient:Location:Lisbon, PortugalJob Category:OtherEU work permit required:YesJob Reference:fe002d7151fdJob Views:4Posted:15.03.2025Expiry Date:29.04.2025Job Description:We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in...

  • Executive Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal Jobtome-All Tempo inteiro

    Executive Assistant Lisboa Lisboa, Lisboa, Portugal Are you ready to revolutionise the world with TEKEVER?Join us, the European leader in unmanned technology, where edge advancements meet unparalleled innovation.We offer a unique service solution that provides time intelligence, enhancing maritime safety and saving lives.TEKEVER is setting new standards in...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal TN Portugal Tempo inteiro

    Social network you want to login/join with:Executive Assistant - Fully Remote - Global, LisbonLocation: Lisbon, PortugalJob Category:OtherEU work permit required:YesJob Reference:fe002d7151fdJob Views:3Posted:02.04.2025Expiry Date:17.05.2025Job Description:We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in the...

  • Executive Assistant

    3 semanas atrás

    Lisboa, Lisboa, Portugal Phiture Tempo inteiro

    Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants Who We Are: Atlas Assistants - A Community of Growth and Excellence At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential.Our mission is twofold:...

  • Executive Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal Jobtome-All Tempo inteiro

    Executive Assistant - Fully Remote - Global Lisboa Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants Who We Are: Atlas Assistants - A Community of Growth and Excellence At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to...

  • Executive Assistant

    Há 4 dias

    Lisboa, Lisboa, Portugal TN Portugal Tempo inteiro

    Social network you want to login/join with: Executive Assistant - Fully Remote - Global, Lisbon Location: Lisbon, Portugal Job Category: Other EU work permit required: Yes Job Reference: fe002d7151fd Job Views: 3 Posted: Expiry Date: Job Description: We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in the...

  • Executive Assistant

    Há 3 dias

    Lisboa, Lisboa, Portugal Phiture Tempo inteiro

    This is an in person role We are seeking a detail-oriented and highly organized Executive Assistant to manage key administrative tasks and ensure the seamless execution of account operations, invoicing, and organizational control.This role is central to maintaining efficiency and supporting leadership in achieving our strategic goals.Role Overview: The...

  • Executive Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal Atlas Assistants Tempo inteiro

    We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in the world.Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas AssistantsWho We Are: Atlas Assistants - A Community of Growth and ExcellenceAt Atlas Assistants, we're more than just a service provider - we're a community dedicated to...

  • Executive Assistant

    4 semanas atrás

    Lisboa, Lisboa, Portugal Descompagnons Trabalho Temporário Lda Tempo inteiro

    Executive Assistant - Fully Remote - Global LisboaExecutive Assistant Extraordinaire: Transform Chaos into Success at Atlas AssistantsWho We Are: Atlas Assistants - A Community of Growth and ExcellenceAt Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach...

  • Executive Assistant Professional

    1 semana atrás

    Lisboa, Lisboa, Portugal Mercer Tempo inteiro

    About This RoleThis role is responsible for providing exceptional administrative support to senior professionals within Mercer's Executive Assistant Team. As an Administrative Assistant, you will play a critical part in maintaining diaries, scheduling meetings, communicating with clients and infrastructure staff as needed.You will also be responsible for...

  • Executive Assistant Associate

    Há 4 dias

    Lisboa, Lisboa, Portugal Unit4 Tempo inteiro

    We're looking for a talented Administrative Coordinator to join our team at Unit4. This role offers a great opportunity to develop your skills and expertise in supporting senior executives and contributing to the success of our business.In this role, you'll work closely with the CCO's Executive Assistant to streamline communication and processes. Your key...

  • Executive Assistant Lead

    Há 9 horas

    Lisboa, Lisboa, Portugal Unit4 Tempo inteiro

    We're seeking a highly organized and detail-oriented Administrative Assistant to join our Customer Success team at Unit4. As an Administrative Assistant, you will provide administrative support to the Heads of Customer Success, ensuring the smooth operation of executive-level activities and providing exceptional service to our customers.The ideal candidate...

  • Executive Level Administrative Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal TN Portugal Tempo inteiro

    Why Join Us?At Unit4, we offer a unique opportunity to work with a talented team of professionals who share our passion for delivering exceptional results. As a temporary substitute Administrative Assistant, you will have the chance to contribute to our success and develop your skills in a dynamic and supportive environment.Job SummaryWe are seeking an...

  • Executive Assistant

    4 semanas atrás

    Lisboa, Lisboa, Portugal Phiture Tempo inteiro

    Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas AssistantsWho We Are: Atlas Assistants - A Community of Growth and ExcellenceAt Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential.Our mission is twofold:To...

  • Executive Assistant

    3 semanas atrás

    Lisboa, Lisboa, Portugal Tekever Tempo inteiro

    Are you ready to revolutionise the world with TEKEVER?Join us, the European leader in unmanned technology, where cutting-edge advancements meet unparalleled innovation. We offer a unique surveillance-as-a-service solution that provides real-time intelligence, enhancing maritime safety and saving lives. TEKEVER is setting new standards in intelligence...

  • Executive Assistant

    3 semanas atrás

    Lisboa, Lisboa, Portugal Tekever Corporation Tempo inteiro

    Are you ready to revolutionise the world with TEKEVER?Join us, the European leader in unmanned technology, where cutting-edge advancements meet unparalleled innovation. We offer a unique surveillance-as-a-service solution that provides real-time intelligence, enhancing maritime safety and saving lives. TEKEVER is setting new standards in intelligence...

  • Executive Assistant Specialist

    Há 3 dias

    Lisboa, Lisboa, Portugal Hitachi Vantara Corporation Tempo inteiro

    About this OpportunityWe are seeking an Executive Assistant Specialist to join our team, providing administrative support to senior executives. This role offers a unique chance to develop your skills, work with a talented team, and contribute to the success of the organization.Manage calendars, prepare correspondence, and coordinate travel...

  • Executive Assistant – Cascais

    2 semanas atrás

    Lisboa, Lisboa, Portugal Logoplaste Tempo inteiro

    Logoplaste is currently seeking to recruit an Executive Assistant to integrate the Office Support team.Reporting directly to the Head of Strategy, you will be required to work as an integral part of the team.If you fit the profile, please submit your cv.This Recruitment process is confidential.Job SummaryThe Senior Executive Assistant ensures an effective...

  • Executive Search Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Essity Ab Tempo inteiro

    **Essity Ab: A Company That Cares**We're looking for a talented Executive Search Assistant to join our team at Essity Ab. As a key member of our Talent Acquisition team, you will play a crucial role in supporting our Global Talent Acquisition Managers during executive recruitments.**Your Key Responsibilities Will Include**Coordinating interviews and ensuring...