Executive Assistant

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Executive Assistant - Fully Remote - Global, LisbonClient:Location:Lisbon, Portugal
Job Category:Other
EU work permit required:Yes
Job Reference:fe002d7151fd
Job Views:4
Posted:15.03.2025
Expiry Date:29.04.2025
Job Description:We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in the world.
Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants Who We Are: Atlas Assistants - A Community of Growth and Excellence At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential.
Our mission is twofold: To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and personal fulfilment.
To create an environment where EAs can thrive, grow, and build rewarding careers.
What sets us apart Supportive Culture: A nurturing environment where team members uplift each other.
High-Performance Mindset: Commitment to excellence, pushing boundaries daily.
Growth-Focused: Heavy investment in personal and professional development.
Values-driven: Core values guide all decisions and actions.
Accountability: Mutual responsibility fosters trust and reliability.
Diversity and Inclusion: We're proud that over 80% of our team members are women across almost 20 countries, fostering a diverse and inclusive workplace.
Our EAs utilize the Atlas Executive Management System (EMS) - 11 proven systems that have helped over 100 clients achieve their goals.
At Atlas, you'll find a community that values your growth, celebrates your success, and pushes you to reach your full potential.
Expectations: What It Takes to Succeed Here We're seeking an Executive Assistant who thrives on challenges, is motivated by growth, and aligns with our values.
This role is ideal for someone who is proactive, resourceful and has a track record of excellence.
Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you'll need to implement them proactively.
Exemplify Proactive Resourcefulness: While we're here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial.
Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you're an EA, operations specialist, or customer service pro, can you maintain high standards for your executive?
If these expectations energize rather than daunt you, you might be the driven professional we're seeking.
The Ideal Candidate: Competencies and Daily Responsibilities We're seeking an Executive Assistant who excels in these areas, understanding that specific duties may vary depending on the client's needs:
Strategic Calendar Management:Master organization skills to prioritize and schedule effectively.Create systems for clarity in complex situations.Proactively manage your executive's time for optimal productivity.Communication Hub:Streamline inboxes and manage correspondence.Use emotional intelligence to handle stakeholders at all levels.Synthesize complex information into clear, actionable insights.Operational Efficiency:Anticipate needs and act proactively.Manage diverse projects of varying complexity.Coordinate travel arrangements with meticulous attention to detail.Decision Support:Gather and analyze relevant data to support executive decision-making.Prepare reports and presentations as needed.Offer your unique perspective to contribute to strategic discussions.Adaptability and Growth:Thrive in a fast-paced, ever-changing remote environment.Actively seek and implement feedback for continuous improvement.Balance multiple priorities while maintaining composure under pressure.Personal Support:Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands.Your day-to-day responsibilities will vary based on your assigned executive's needs and preferences. Flexibility and adaptability are key, as you'll need to seamlessly transition between professional and personal support tasks. While the role is demanding, you'll have the opportunity to make a significant impact on your executive's professional success and personal well-being.
To be successful in this role, you should meet the following criteria: Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in speech, writing and reading.Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles. While specific EA experience is not mandatory (we provide comprehensive training), you should have a background in roles involving significant administrative, organizational, or executive support duties.Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.Flexibility: Willingness to align your work hours with US time zones.Benefits That Support You: Junior Level: $7 per hourMid Level: $8 - $10 per hourSenior Level: $11 - $12 per hourFlexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location.Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice).Performance-Based Rewards: Increases and bonuses based on your performance.Career Growth: Opportunities to advance into roles such as Chief of Staff or Operations Manager.Exclusive Training: Kickstart your journey with our comprehensive, paid Atlas Executive Management System (EMS) certification.Mentorship: Weekly mentorship sessions to support your professional growth.Office Hours: Bi-weekly open office hours for additional guidance.Skills Training: Advanced training to enhance your capabilities.Supportive Community: Connect and grow with like-minded professionals committed to excellence.Stability: We prioritize finding new opportunities for our high-performing team members.Is This the Right Role for You? A Final Self-Assessment Before you apply, take a moment for honest self-reflection. This role is unique and demanding. Ask yourself:
Are you energized by constant change?Can you seamlessly switch between high-level strategy and detailed execution?Are you prepared to be a true partner to your executive, managing both professional and personal matters?Do you view feedback as a gift?Can you make decisions confidently in high-pressure situations?Are you committed to continuous self-improvement?Can you maintain your own well-being while supporting others?If you answered "yes" to these questions and felt a mix of excitement and nervous anticipation, you might be the exceptional candidate we're seeking.
This role isn't just a job—it's a catalyst for personal and professional transformation. If you're ready for the challenge, we're excited to meet you.
Apply now and prepare for a journey of growth like no other. Please submit your CV in English.
Atlas Assistants is an Equal Opportunity Business. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

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