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Unit Facility Management Specialist
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.WHO YOU ARE In this role, it is recommended: Ability to communicate confidently and clearly in the local language as well as medium English proficiency; A minimum of 3 years ofexperience in a multi-unit facilities management organization, preferably in a high-volume retail sector; Preferably, an academicdegree or professional qualification in Facilities Management, mechanical engineering (or equivalent); Technical knowledge, and a minimum of 3 years practical experience, in facility systems; including electrical and lighting, mechanical and HVAC, structural, site, building automation and energy management; Proven experience in working with sustainability and the environment from a facility management perspective; Preferably, good knowledge of the IKEA culture and understanding of FM in Ingka; Preferably, working knowledge of CAFM (computer aided facility management) systems. A DAY IN YOUR LIFE WITH US Manage the FM services of each responsible property actively throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers, customers and other stakeholders; Coordinate operational tasks related to internal work and work executed by external FM suppliers in collaboration with the Unit FM Manager; Collaborate with external FM service providers and follow-up on the service quality to the Unit FM Manager; Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope; Secure FM excellence byinspecting FM services including, administrating FM tools (ex. CAFM), IWAY maintenance and spot checks; Coordinate and produce relevant reports within the FM scope; Support the tendering process for new and/or potential FM service providers by assisting the service providers during site visits; Contribute with insights to the goal setting, the FM budgeting activities and the annual business plan in the unit; Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area; Follow-up on permits, licenses, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka; Collaborate with 3rd parties regarding FM related services and property related assets in order to secure compliance with local regulations and authorities; Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model; Participate in projectswithin FM related services which are driven by FM and other functions, such as large construction projects, Asset Management activities or local rebuilds as well as managing as-built documentation
