Business Support Coordinator

2 semanas atrás

Lisboa, Portugal Lightsource BP Tempo inteiro

**Job Title**:Business Support Coordinator

**Location**: Lisbon

**About Lightsource bp**

Lightsource bp is a global leader in the development and management of solar energy projects. We are a 50:50 joint venture with bp with a mission to help drive the world’s transition to low carbon energy.

With solar set to increase tenfold in the next 20 years, we are well-positioned to capitalize on this growth. By joining the Lightsource bp team, you will ‘be the change’ on the world’s energy transition to a more sustainable future.

We pride ourselves on our entrepreneurial spirit as we continue to push the boundaries of an ever-changing energy landscape. By choosing a career with us, you can expect a challenging and fulfilling role surrounded by people who are passionate and have brilliant ideas about sustainable technology, innovation and making the world a better place.

**What You’ll do (the role)**

**Summary - Purpose of the role**:
The Business Support Coordinator provides essential support to the Portuguese team, coordinating meetings, managing databases, and handling secretarial tasks. This role requires strong software skills, excellent communication, and a minimum of two years' experience. A team player with a flexible attitude, fluency in Portuguese and English is essential.

**Duties and Responsibilities**
- Diary assistance to the office and team members of the Portuguese Office;
- Ccoordinating meeting requests and associated meeting rooms, managing conference and projector requests for the whole Portuguese team members.
- Data verification, maintaining and updating databases including uploading information for new sites coming into the Portuguese Development team and updating information for existing sites;
- Drafting correspondence to clients and filing copies;
- Taking meeting minutes and distributing accordingly;
- Preparing PowerPoint presentations when requested for the development projects;
- Phone communication with landlords and ensuring a professional manner is maintained at all times;
- Tracking documents and chasing for information where required;
- General administration assistance to the Portuguese office and team as required including printing documents, getting signatures from directors, binding, filing, updating records & other secretarial requirements;
- Providing office administration support and perform reception duties when necessary;
- Welcoming business guests at the office;
- Office manager duties for the Portuguese office.

**Who we’re looking for**

**Knowledge**
- Ability to work with variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.

**Experience & Personal/Work Skills**
- At least 2 years’ experience in a similar role is essential.
- Previous Customer Relationship Manager (CRM database) and SharePoint experience is beneficial but not essential as training will be provided
- Flexible & “can do” attitude
- Always meets clients in a professional manor with a smile on his/her face
- Team player
- Good communication skills and immaculate spelling and grammar
- Organised and detail orientated with the ability to prioritize
- Fluent in Portuguese and English

**Why you’ll want to work for us**

Our company is a place where you can be yourself and grow; a place where your ideas and opinions matter.

**Be you**

We pride ourselves on being an inclusive community, where every individual is valued and treated with respect.

**Be responsible**

Our culture is driven by our core values. From operating safely to ensuring our solar projects are responsible and promote biodiversity.

**Be recognized**

Alongside a competitive salary, we offer a variety of benefits including annual bonus, retention bank, health insurance, pension and other local benefits.

**Be inspired**

Beyond your day-to-day working life at Lightsource bp, there’s a variety of initiatives that will contribute to your own personal development. Initiatives to get involved with including our charitable causes, supporting our solar honey project or our sustainability initiatives.

**Our Core Values**

Lightsource bp truly cares about creating a sustainable future through safe, responsible and meaningful low carbon energy projects. Our core values of Safety, Integrity, Respect, Sustainability and Drive are the guiding principles for everything we do.

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