Administrador da Comunidade

**Community**

—> Português **Community Admin Job Description**

We are looking for a versatile and highly-organised, bilingual (English and Portuguese) community assistant to perform administrative tasks for our retreat and festival centre located near Viana do Castelo in Northern Portugal.

In this role, you will be responsible for keeping track of all our expenses and inventory, keeping meticulous records, handling correspondence for bookings, maintenance, improvements and volunteers etc on behalf of management and assisting with other administrative duties when required. You would be the intermediary for all local Portuguese contractors/workers/neighbours etc and serve as a translator for the management who are not fluent in Portuguese (yet).

What we need right now is a passionate, well organized back-end hero who has our back in the office. We have a bunch of projects going on simultaneously that need support with the structural overview, organization, accounting and information management. For the right person, this can be an opportunity to become part of our core team and the emerging culture hub here, contributing their puzzle piece to our shared vision.

This is a full-time, long-term position, but we would be willing to begin part time / part of the month as a trial. Get in touch to discuss options.

**Community Admin Responsibilities**:

- Reporting to management and performing secretarial and administrative duties.
- Entering data, maintaining databases, and keeping meticulous records of finances and inventory.
- Managing accounting and payments.
- Making calls on behalf of management.
- Managing internal and external correspondence with local Portuguese suppliers, staff and contractors as well as taking meetings, receiving and overseeing them at the property when required.
- Receiving and tracking packages and shipments.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Taking booking for upcoming events, retreats and rentals (still in the developing stages)
- Copying, scanning, and faxing documents, as well as taking notes
- Preparing facilities for scheduled events
- Ordering office supplies and replacements, as well keeping the office space organised and tidy.
- Assisting with the sourcing of materials and/or tools where needed.
- Typing, formatting, translating and editing reports and documents when necessary
- Observing best business practices and etiquette.

**Community Admin Requirements**:

- High school diploma or higher
- Fluent in English
- Fluency in Portuguese big plus.
- Able to both problem solve pro-actively and think for yourself, as well as execute specific instructions precisely
- 2+ years of experience in an operations role
- Certification in secretarial work, office administration, or related training is ideal. bonus if it is within the hospitality or event industry.
- Advanced digital literacy - Ability to quickly learn new organisational software such as Clickup, Notion, Google Drive, Excel/Sheets, Google Calendar, Discord and Quickbooks
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel or Google Drive equivalents.
- Advanced typing, note-taking, record keeping, and organisational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers and scanners.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.

**We value and live a culture of**:

- **Clear and concise communication**:

- **Asking questions and expressing clearly when you do not understand**:

- **High attention to detail**:

- **Efficiency in action and thinking**:

- **High receptivity and adaptivity to feedback**:

- **Openness to thinking outside of the box**:

- **Eagerness to learn**:

- **Common sense and practicality**:

- **Frugality**:

- **Acting from a place of passion and care.**

We work hard here and are passionate about this project. We are restoring a beautiful estate and working with international artists, activists, builders, and visionaries to share and collaborate on this beautiful piece of land.

**Tipo de oferta**: Período Integral, Part-time, Integral/Full-time
Horas de meio período: 40 por semana

Salário: 900,00€ - 1.400,00€ por mês

**Benefícios**:

- Horário flexível

Horário de trabalho:

- Horário flexível

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