Office & HR Assistant

2 semanas atrás

Porto, Portugal Sofyne Tempo inteiro

Job Summary

As an Office Assistant you will be responsible for overseeing clerical tasks, such as sorting and sending mail. Keeping an inventory of office supplies and ordering new materials as needed. Maintaining files. Welcoming visitors to your office.

Complementary to that, an HR Assistant provides payroll information by collecting time and attendance records. Submits employee data reports by assembling, preparing, and analyzing data. Maintains employee information by entering and updating employment and status-change data. Provides secretarial support by entering, formatting, and printing information.

**Profil recherché
Specific Missions "Office"
- Organizing internal and/or external events: booking spaces, logistics, catering, invitations, communication support, etc. Including company events (meetings with clients, x-mas' events, occasional events.)
- Coordinating closely with external and service providers/suppliers. Including review contract and due dates of them.
- Managing administrative side of the agency (drafting correspondence, mailing, etc.);
- Managing incoming calls and other communications;
- Keeping an inventory of office supplies and equipment and managing stock;
- Participate in the onboarding process for new employees;
- Assist the manager in his or her daily tasks.
- Managing reception: welcoming guests and visitors serving them in accordance with the company's standards.
- Receiving, sorting, and distributing daily mail/deliveries.
- Scheduling appointments and meetings. Updating calendars.
- Ensure reception area, conference rooms, all common areas are tidy and presentable, with all necessary stationery and material.
- Synchronizing the procedures with other offices (UK, France, Portugal)

Specific Missions "Human Resources"
- Management of On and Off-boardings in accordance with our practices and regulatory obligations.
- Personnel administration: drafting offers of collaboration and employment contracts, ensuring that personnel and HR files are properly maintained (filing and naming of documents). In liaison with our external partners, ensuring that social security declarations, compulsory affiliations and work permits are followed up and carried out correctly, as well as the day-to-day administrative monitoring of employees (drafting of riders and various certificates, monitoring of absences, luncheon vouchers, management of end-of-contract documents).
- Preparing employees' pay: working with external firms, you will be responsible for the accuracy of payroll processing within your remit: processing payroll items, preparing payroll files, checking and validating pay slips (monitoring leave and absences, managing luncheon vouchers, etc.);
- Functional administration of the HRIS: entering and maintaining the accuracy of HR data in the human resources management system so that management can extract the relevant key performance indicators.

What else will you do?
- Organize and manage employee records
- Assists in the recruitment process
- Address employee questions or concerns related to HR policies during onboarding
- Update employee handbooks
- Assist in conducting employee surveys
- Coordinate employee recognition activities
- Schedule training sessions
- Assist in the logistics of training programs
- Assist employees with benefits enrollment
- Answer benefits-related questions
- Stay up-to-date on changes in employment laws
- Help the legal department with compliance and legal audits (ISO)
- Maintain compliance-related documentation
- Ensure employee data is handled and protected under applicable compliance laws.

**A propos de nous
**SOFYNE Active Technology** has been integrating and deploying MES, LES and PLM solutions since 2005.

We support and advise more than 30 major industrial accounts in their innovation and digital 4.0 transformation projects.

Our approach is built around the framework and capabilities of a large company with the heart and soul of a small business, fostering high quality and performance services, agile development and added value for our clients, in the automotive, energy, aerospace and defense, consumer products and luxury sectors.

What makes us special:

- 200 specialized consultants (including Solution Architects, Project Managers, Technical-Functional Consultants, etc.)
- Complex projects of international scope, more than 30,000 project days per year
- 1,700 hours of training in 2021
- 3 team building activities per year
- Career opportunities in expertise or management
- A dynamic, collaborative, and multicultural environment where our specialists enjoy working and sharing

**SOFYNE** is a talent maker

LI-MW1

  • HR Support

    4 semanas atrás

    Porto, Portugal timeframe Tempo inteiro

    **HR Support & Office Management** We are looking for a reliable HR Support & Office Manager to join our team in our Matosinhos office. **Your duties**: - Updating HR database and processing employees’ requests - Maintaining employee records and accounting documentation (soft and hard copies) - Prepare employment contracts and facilitate employee...

  • Office Assistant

    4 semanas atrás

    Porto, Portugal Nortempo Tempo inteiro

    Nortempo Braga encontra-se a recrutar Office Assistant (M/F) para conceituada empresa situada no Porto. **As principais funções serão**: - Suporte administrativo geral; - Marcação de viagens; - Lançamento de faturas; - Apoio no departamento da contabilidade; - Declarações fiscais; - Pagamento e reconciliações bancárias; - Apoio no processamento...

  • General Office Assistant

    Há 3 dias

    Porto, Portugal Hays Tempo inteiro

    Descrição da Função A empresa onde vai trabalhar Empresa sediada na zona do Porto pretende reforçar a sua equipa através da contratação de um General Office Assistant (m/f/d) A sua nova função Gerir chamadas telefónicas e realizar o devido encaminhamento; Coordenar as tarefas administrativas diárias, assegurando a organização do...

  • Office Assistant

    4 semanas atrás

    Porto, Portugal Nortempo Tempo inteiro

    **Caracterização** Nortempo Braga encontra-se a recrutar Office Assistant (M/F) para conceituada empresa situada no Porto. **Descrição** As principais funções serão: - Suporte administrativo geral; - Marcação de viagens; - Lançamento de faturas; - Apoio no departamento da contabilidade; - Declarações fiscais; - Pagamento e reconciliações...

  • HR Administrative Assistant

    4 semanas atrás

    Porto, Portugal Grupo Constant Tempo inteiro

    Grupo Constant, recruta para o seu Centro de Serviços Partilhados, um(a) HR Administrative Assistant (M/F), para a zona de Porto: **Principais Funções**: - Processos de Admissão (Inserção em Sistema, Segurança Social + Fundos, Fardamento); - Gestão da Documentação de Colaboradores; - Elaboração de Contratos; - Gestão e Controlo de Exames...

  • HR Generalist

    4 semanas atrás

    Porto, Portugal Pessoas e sistemas Tempo inteiro

    HR GENERALIST (M/F) **Perfil**: - Formação superior em Gestão de Recursos Humanos ou Ciências Sociais e Humanas; - Experiência em processos de Recrutamento e seleção; - Experiência na área de desenvolvimento de HR; - Bons conhecimentos das ferramentas office; - Disponibilidade para ambientes de trabalho com múltiplos projetos e desafios; -...

  • Hr Generalist

    Há 7 dias

    Porto, Portugal Michael Page Tempo inteiro

    Sobre o nosso cliente Our client is globally present and supports customers in optimizing the performance, life span, quality and surface finish of components, equipment, machinery and confectionery in a huge number of industries. Descrição Performing general and more complex administration of HR Services processes and tools on a local and European level...

  • Hr Generalist

    Há 7 dias

    Porto, Portugal Michael Page Tempo inteiro

    Sobre o nosso clienteOur client is globally present and supports customers in optimizing the performance, life span, quality and surface finish of components, equipment, machinery and confectionery in a huge number of industries.DescriçãoPerforming general and more complex administration of HR Services processes and tools on a local and European level for...

  • Hr Generalist

    Há 5 dias

    Porto, Portugal Michael Page Tempo inteiro

    Sobre o nosso cliente Our client is globally present and supports customers in optimizing the performance, life span, quality and surface finish of components, equipment, machinery and confectionery in a huge number of industries. DescriçãoPerforming general and more complex administration of HR Services processes and tools on a local and European level...

  • HR Generalist

    Há 1 mês

    Porto, Portugal Klöckner Pentaplast Tempo inteiro

    The Company kp is a globally recognised leader in the packaging and specialty film industry, renowned for its unwavering commitment to sustainability and innovation. The need to act on climate change has never been clearer so we incorporate sustainability into everything we do by #InvestingInBetter - creating innovative products that enhance product...

  • Hr System User

    3 semanas atrás

    Porto, Portugal Grabjobs Portugal Tempo inteiro

    ¿Dónde trabajarás? Multinational company dedicated to industrial and medical gases. ¿Qué harás? Job description: - You Will you be a SAP Super user for Iberia - Futhermore, act as the main link with the Regional HR Super Users to provide requested information and to follow-up on project progress during the development roll out phases - Also, you...

  • Office Manager

    Há 6 dias

    Porto, Portugal Michael Page Portugal Tempo inteiro

    Office Manager  (m/f)Referencia: JN -******** Adicionado em 19.03.2024 Sobre os nossos clientes Our client is a reference in its sector. Descriçao da oferta Manage the office services; Monitor internal policies and infrastructure. Description Manage phone calls and emails; Organize meetings and company events; Manage tickets and requests; Manage...

  • Talent Acquisition

    Há 21 horas

    Porto, Portugal Moonlake Immunotherapeutics Tempo inteiro

    Job PurposeThe Talent Acquisition & HR Specialist will play a crucial role in managing the talent acquisition process and optimizing HR processes, procedures and activities to support MoonLake HR strategy and the overall company's growth objectives Key Accountabilities: Talent Acquisition: Source, screen, and interview candidates to assess qualifications...

  • Talent Acquisition

    Há 21 horas

    Porto, Portugal Grabjobs Portugal Tempo inteiro

    Job Purpose The Talent Acquisition & HR Specialist will play a crucial role in managing the talent acquisition process and optimizing HR processes, procedures and activities to support MoonLake HR strategy and the overall company's growth objectives Key Accountabilities: Talent Acquisition: Source, screen, and interview candidates to assess...

  • Talent Acquisition

    1 semana atrás

    Porto, Portugal Moonlake Immunotherapeutics Tempo inteiro

    Job Purpose The Talent Acquisition & HR Specialist will play a crucial role in managing the talent acquisition process and optimizing HR processes, procedures and activities to support MoonLake HR strategy and the overall company's growth objectives Key Accountabilities: Talent Acquisition: Source, screen, and interview candidates to assess...

  • Sap Hr Super User

    2 semanas atrás

    Porto, Portugal Talent Search People Tempo inteiro

    Are you looking for challenges Do you have experience in SAP and would you like to work for a multinational company This is your opportunity! Tasks Youll be responsable for: You Will you be a SAP Super user for Iberia Futhermore act as the main link with the Regional HR Super Users to provide requested information and to followup on project progress...

  • HR Officer

    4 semanas atrás

    Porto, Portugal Euronext Tempo inteiro

    Job Summary Euronext is currently looking for a HR Officer - Trainee to be part of the HR Department/Team in Portugal. The HR Officer - Trainee will be responsible to assist the HR Department, managing the Human Resources policies and procedures, maintaining the essential reports and ensuring the smooth function of the Department. Taking this into account,...

  • HR Specialist

    4 semanas atrás

    Porto, Portugal COFCO International North America Tempo inteiro

    COFCO International is a global agri-business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered is Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's...

  • HR Transformation Project Manager

    4 semanas atrás

    Porto, Portugal Siemens Energy Tempo inteiro

    HR Transformation Project Manager About the Role Location Portugal Porto Porto Country/Region: Poland Country/Region: Czech Republic Remote vs. Office Hybrid (Remote/Office) Company Siemens Energy Unipessoal Lda. Organization Labor Director Business Unit Human Ressources Full / Part time Full-time Experience Level Experienced...

  • Sap Hr Super User

    2 semanas atrás

    Porto, Portugal Grabjobs Portugal Tempo inteiro

    Do you have experience in SAP and would you like to work for a multinational company? This is your opportunity! Tasks You'll be responsable for: - You Will you be a SAP Super user for Iberia - Futhermore, act as the main link with the Regional HR Super Users to provide requested information and to follow-up on project progress during the development &...