Office Administrator

Há 7 dias

Lisboa, Portugal Conetic Group Tempo inteiro

**POSITION OVERVIEW**
- We are seeking an Office Administrator who will oversee various administrative tasks, including travel coordination, office management, and event scheduling. In this role, you will provide support to the human resources, marketing, and finance teams. By leading collaborative efforts across departments, you will ensure smooth operations, managing travel arrangements, office logistics, and coordinating company events while also assisting with HR tasks. Your contribution is integral to maintaining our commitment to efficiency, organization, and innovation, fostering a dynamic and thriving work environment.

**THE ROLE**
- Coordinate travel arrangements for employees, including booking accommodations, transportation, and itineraries.
- Manage office logistics and supplies to maintain a well-organized and functional workspace.
- Schedule and coordinate company events, meetings, and conferences.
- Assist with human resources tasks such as recruitment, onboarding, and employee relations.
- Support marketing initiatives by coordinating promotional activities, materials, and events.
- Assist with financial tasks including expense tracking, budget management, and invoice processing.
- Communicate directly with board members to provide updates and gather information as needed.
- Liaise with vendors for office supplies and services, as well as for off-site events.
- Coordinate appointments and meetings, managing schedules and calendars efficiently to ensure smooth operations.
- Receive and distribute incoming mail and packages, logging and notifying recipients of package arrivals. Coordinate outgoing mail and courier deliveries.

**ABOUT YOU**
- Proficient in English with strong communication skills, both written and verbal.
- Willingness to travel as required (between offices and suppliers), with expenses covered by the company.
- Ability to adapt communication style to various situations and audiences.
- Comfortable engaging directly with board members and other senior executives.
- Highly organized with excellent time management skills.
- Capable of working effectively under pressure and meeting tight deadlines.

**THE BENEFITS**
- Flexible working hours
- Private Health Insurance
- International team
- Birthday Leave

**Job Type**: Permanent

**Salary**: 900.00€ - 1,100.00€ per month

**Language**:

- Inglês (required)

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