Executive Secretary

3 semanas atrás

Lisboa, Portugal Kokku Games Tempo inteiro

Join our team at Kokku Games as an Executive Secretary and be an integral part of our company's success. As an Executive Secretary, you will provide efficient support, manage schedules and communication, prepare meetings and trips, maintain confidentiality, and anticipate the CEO's needs.

Being a part of Kokku means being able to work with commitment to excellence. As a result, we put our talents and efforts into making games better. In addition, only at Kokku you will have the opportunity to work with great IPs and major studios like Activision, Guerrilla Games, Netflix, Warner Brothers and Treyarch, to name a few.

At Kokku we have a team of experts, working on every stage of game production. We strongly believe in pushing boundaries and creating remarkable experiences.

**As an Executive Secretary you will**:

- General administrative support such as claim travel expenses, purchase requests, reimbursements, and resource requests when asked by the CEO. Manage all the processes required to obtain and renew visas, diplomatic documents, customs matters, and the CEO's personal belongings. Work with all internal Oceanview systems & processes, whether for travel, purchases, corporate cards, and others on behalf of the CEO.
- Assist the CEO in managing and reconciling personal and professional agendas by managing appointments, calls, documents, meeting minutes/pre-read materials, and related activities.
- Organizing events and travel: Supporting the CEO in all travel and events where s/he participates, with activities such as: Structuring the event; creating an agenda for the period; researching venues; reserving and preparing rooms; sending invitations and confirming attendance; arranging materials, equipment, and support services; providing assistance during the event; arranging accommodation, tickets, and legal documentation, providing general support for all events requiring the presence of the group's CEO.
- Managing information: Reading documents; gathering information; consulting other departments; creating and keeping databases updated; following up on actions, responses, reports; controlling schedules, deadlines; directing information; monitoring processes; reproducing documents; preparing clippings.
- Elaborating documents: Writing letters, memoranda, correspondence; summonses, minutes; researching literature; preparing reports; typing and formatting documents; creating invitations and summonses, spreadsheets and graphics; preparing presentations; transcribing texts.
- Performing other tasks of similar nature and complexity associated with the role.

**Requirements**:

- Electronic communication management;
- Information security;
- Proficiency in productivity tools such as MS Office, Travel OBTs;
- Document management systems;
- Video conferencing technology;
- Fluent English;
- Writing skills.

**Desirable**
- Secretarial certifications;
- Minimum 5 years of experience in similar roles, ideally within a fast paced organization;
**Benefits**
- Competitive financial reward;
- Health Insurance;
- A transparent and inclusion-oriented culture;
- Relocation bonus,
- Meal ticket;
- Transport benefits and more;
- A full-time job in a modern and relaxed studio atmosphere;
- A chance to work in a booming industry, within an international team;
- Private healthcare & Multisport card;
- A lot of challenges and ambitious tasks;
- An opportunity to grow in a stimulating industry.

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