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Administrative Assistant Posts

5 meses atrás

Braga, Portugal Rennes Encheres Tempo inteiro

DUTIES AND RESPONSIBILITIES:
1. To provide general administrative support in relation to the department

and across the organisation, where appropriate. Including

photocopying, scanning, faxing, filing, shredding and other similar

administrative tasks, as required.

2. To provide a comprehensive word processing facility to include letters,

memoranda and reports, etc.

3. To formulate response to verbal and written information requests from

other parties, whether internal or external.

4. To undertake general maintenance and upkeep of files, filing systems

and databases including the creation of new files, management of old

and live files (both manual and electronic).

5. To provide general administrative support and assistance to other

members of staff/departments relating to support at meetings, hearings

and appeals, if required.

6. To caretake departmental mailboxes and online systems answering

queries and actioning requests as and when relevant.

7. To upload documents and information internet and

intranet pages, where appropriate.

8. To participate in inter-departmental, corporate and external working

groups and meetings as directed and to liaise with other departments,

public and outside bodies/organisations, as directed.

9. To work closely with departmental managers and team members as

directed on projects when appropriate and required.

10. To assist in reviewing opportunities to develop the performance of the

administrative function including maximising the effective and efficient

delivery of services in the most cost-effective way.

STANDARD SERVICE REQUIREMENTS:
To attend in-house and external training courses as required.

Any other duties commensurate with the grade and post.

To co-operate fully with any scheme or pilot scheme that shall be

introduced within the department or across the Service.

To implement the principles of the Service’s Equal Opportunities and

Diversity Policies and Welsh Language Schemes whilst carrying out the

above duties.

To adhere to Health & Safety Legislation/Relevant Service Policies and

Procedures and to take reasonable care for the health and safety of

yourself and other persons who may be adversely affected by your

acts/omissions.

ORGANISATIONAL VALUES:
In performing the above role, all employees of the Service are required to

observe and promote the Service’s Core Values to be, at all times:
Professional

Caring

Respectful

Dedicated

Trustworthy

Dynamic

Disciplined

Resilient

**Tipo de oferta**: Período Integral

Pagamento: 5 000,00€ - 7 000,00€ por mês

Horário de trabalho:

- Turno de 8 horas

**Experiência**:

- Gerência: 1 ano (preferencial)