Emea Payroll Specialist

Responsibilities:
Job Purpose: The payroll specialist is responsible for the payroll process and point of contact within the HR department and joint point of contact with all employees regarding payroll queries for the countries he/she is responsible for.

This role will be responsible for some EMEA countries.

Key Responsibilities - Tasks:
Processing Company Payroll
- Help standardizing Payroll Process across all entities for Processing, Accounting & payments
- Ensures accurate calculation of wages, tax withholdings and company deductions
- Dependents management / tracking with tax purposes / for benefits
- Main contact for outsourced payroll solution
- Collate and communicate Monthly Payroll data to the payroll service provider
- Reconcile Payroll Output from the provider for its accuracy by reviewing the Payroll results and Net Pays and advising the provider with any errors/inaccuracy and corrections
- Manage the Interface to and the SLAs with the outsourced Payroll provider
- Ensure delivery of Net Pay, 3rd party payments (such as social security, benefits contributions, Pension etc.) or Payroll funding as required for each of the locations
- Internal Absence Management - Tracking and delivery to the external provider
- Interact & Coordinate with Government agencies such as Social Insurance agencies, Financial Authorities, Labor agency or others as required for payroll related matters
- Responsible for archiving and keeping up to date payroll records and reconciliation reports after each Payroll run
- Documentation management (contracts, employment changes, legal certificates that sometimes need to be shared with the payroll provider)
- Perform Quarterly Accounts reconciliations & Year-end Activities
- Support all Payroll related Audits ( Wage TAX Audits, Internal Audits, Any other general audits)
- Ensuring compliance to National legislation, Internal Controls & Guidelines with the support of Payroll provider
- Support for Payroll Forecasting & budgeting

Provide Data to Finance Department
- Provide monthly payroll reports to the Finance department
- Provide payroll forecast to the cash forecast team within deadlines set up
- Provides statistical reports on vacation
- Prepare and Collate accruals for accounting & Controlling
- Responsible to review and transfer Payroll GL files to accounting and prepare the GL postings for all covered countries/entities
- Ensure Accurate and Current Data
- Maintain accurate files and records to ensure access to up-to-date information figures and reports
- Prepare statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholdings, etc.
- Prepare reports for completing statutory returns / Complete statutory returns
- Conduct manual calculations when and if required
- Liaise with Regional HR and the Accounting Team for activities that impacts payroll
- Liaise with the Human Resource Managers and department managers to ensure that all payroll changes are accurate
- Ensures accurate calculation of wages, tax withholdings and company deductions

Client Management

Qualifications:

- Prior Payroll Processing experience of Payrolls for at least 2 to 3 or more years & Good understanding of Payroll Process in general
- Professional Degree in Management/Accounting preferred
- Reconciling and Accounting experience Preferred
- Proficient and competent in Vendor management

Skills:

- Excellent numerical skills gained during a number of years’ experience as a payroll clerk
- Well developed administration skills - data input, record keeping
- Accuracy and attention to detail with the ability to priorities tasks
- Attention to detail and analytical thought process
- The ability to work under tight deadlines
- Effective communication skills & proficiency in English language - other European language a plus
- Capability to work with minimum supervision and problem solving skills
- Initiative, adaptability and flexibility
- Good communication skill