Global Payroll Specialist

1 semana atrás

Algés, Lisboa, Portugal LPT Lexmark Int'l (Portugal) Tempo inteiro

Job Purpose: The payroll specialist is responsible for the payroll process and point of contact within the HR department and joint point of contact with all employees regarding payroll queries for the countries he/she is responsible for.

This role will be responsible for some EMEA countries.

Key Responsibilities - Tasks:

  • Payroll Processing: Processing Company Payroll
  • Help standardizing Payroll Process across all entities for Processing, Accounting & payments
  • Ensures accurate calculation of wages, tax withholdings and company deductions
  • Dependents management / tracking with tax purposes / for benefits
  • Main contact for outsourced payroll solution
  • Collate and communicate Monthly Payroll data to the payroll service provider
  • Reconcile Payroll Output from the provider for its accuracy by reviewing the Payroll results and Net Pays and advising the provider with any errors/inaccuracy and corrections
  • Manage the Interface to and the SLAs with the outsourced Payroll provider
  • Ensure delivery of Net Pay, 3rd party payments (such as social security, benefits contributions, Pension etc.) or Payroll funding as required for each of the locations
  • Internal Absence Management – Tracking and delivery to the external provider
  • Interact & Coordinate with Government agencies such as Social Insurance agencies, Financial Authorities, Labor agency or others as required for payroll related matters
  • Responsible for archiving and keeping up to date payroll records and reconciliation reports after each Payroll run
  • Documentation management (contracts, employment changes, legal certificates that sometimes need to be shared with the payroll provider)
  • Perform Quarterly Accounts reconciliations & Year-end Activities
  • Support all Payroll related Audits (Wage TAX Audits, Internal Audits, Any other general audits)
  • Ensuring compliance to National legislation, Internal Controls & Guidelines with the support of Payroll provider
  • Support for Payroll Forecasting & budgeting

Client Management:

Qualifications:

  • Prior Payroll Processing experience of Payrolls for at least 2 to 3 or more years & Good understanding of Payroll Process in general
  • Professional Degree in Management/Accounting preferred
  • Reconciling and Accounting experience Preferred
  • Proficient and competent in Vendor management

Skills:

  • Excellent numerical skills gained during a number of years' experience as a payroll clerk
  • Well developed administration skills - data input, record keeping
  • Accuracy and attention to detail with the ability to priorities tasks
  • Attention to detail and analytical thought process
  • The ability to work under tight deadlinesEffective communication skills & proficiency in English language - other European language a plusCapability to work with minimum supervision and problem solving skills
  • Initiative, adaptability and flexibility
  • Good communication skill

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