Administrative & Department Assistant (M/F)
3 semanas atrás
Client:
Mercan Properties
Location:
Porto, Portugal
Job Category:
Other
EU work permit required:
Yes
Job Reference:
bc61d7cca31e
Job Views:
3
Posted:
02.04.2025
Expiry Date:
17.05.2025
Job Description:
The Mercan Properties Group is responsible for developing real estate projects in the tourism sector in Portugal and currently has 31 projects across the country. The Mercan Group has a presence, in addition to Portugal, in Canada, China, India, the United Arab Emirates, United States of America and Greece. The operation in Portugal began in 2015, focusing on the development of real estate projects related to tourism.
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Key Responsibilities:
- Provides administrative support to ensure efficient operation of the department
- Organize digital and physical archive
- Manage Department travels for senior staff such as booking flights, cars, and hotel or restaurant reservations
- Type and translate reports
- Support to General Manager agenda, mainly:
- Answers phone calls, schedules meetings and supports visitors;
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Submit and reconcile expense reports
- Supports team by performing tasks related to organization and strong communication.
- Contributes to team effort by accomplishing related results as needed
- Act as the point of contact for internal and external clients
Requirements:
- Proven experience as secretary or administrative assistant
- Previous experience in engineering project management companies
- Used to dealing with public entities
- Ability to work in a fast-paced and ambitious environment
- Fluent in both oral and written English in order to be able to prepare business documents in this language
- Must have a high level of integrity and discretion, attention to detail and the ability to work effectively with minimal supervision. The ability to multitask and prioritize tasks is also very important
What we are offering:
- Permanent job position.
- Possibility to work in a dynamic, fast growing Company in the field of the Hospitality Business within an international environment contributing to create a positive change in local societies.
- Salary conditions in accordance with company policies and in line with the candidate's experience.
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