Administrative Coordinator

4 semanas atrás


Aveiro, Aveiro, Portugal Boundlessfellows Tempo inteiro

About the Role
Squarespace is seeking an Administrative Coordinator to support our Engineering organization. As an Executive Support Specialist, you will enable our senior leaders to scale their parts of the business by streamlining their daily schedules and ensuring maximum efficiency. You will build relationships quickly and establish productive, trust-based relationships across groups. You are hospitable and your career is predicated on your experience with promptness and accuracy.

Key Responsibilities
Facilitate communication between our leaders and internal management teams, external contacts, etc. Manage calendars for our Engineering leadership team. Ensure that all meetings start and end on time and help ensure the productivity of meetings. Book domestic and international travel arrangements, once business travel resumes. Manage and submit expense reports. Assist our lead Engineering Executive Assistant with the set-up and planning of the Engineering team offsites, meetings, and events. Manage Engineering team meeting scheduling and day-of logistics. Coordinate and draft team updates and other communications. Handle special projects (i.e., research, event planning, presentation rehearsals). Handle legal, financial, and HR documents with confidentiality.

Requirements
3+ years of experience as an Administrative Assistant. Solid writing & editing skills. Highly organized with superb time management skills. Tech savvy — high degree of proficiency in Google Docs, Google Sheets, Google Slides, Microsoft Excel, and PowerPoint.

Benefits & Perks
A choice between medical plans with an option for 100% covered premiums. Fertility and adoption benefits. Access to supplemental insurance plans for additional coverage. Headspace mindfulness app subscription. Retirement benefits with employer match. Flexible paid time off. Up to 20 weeks of paid family leave. Equity plan for all employees. Pretax commuter benefit. Education reimbursement. Employee donation match to community organizations. 6 Global Employee Resource Groups (ERGs). Dog-friendly workplace. Free lunch and snacks. Private rooftop. Cash Compensation Range: $25.72 – $41.46 USD per hour. In addition to the cash compensation above, all Squarespace employees are eligible to receive equity in the company as part of their total compensation.


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