Education and Research Program Coordinator

1 dia atrás

Lisboa, Lisboa, Portugal Fundação Champalimaud Tempo inteiro

At Fundação Champalimaud, we are committed to fostering a culture of excellence in education and research. Our Graduate Studies Office is dedicated to supporting the development of outstanding educational programs, including world-class Ph.D. programs, advanced courses, and workshops.

The selected candidate will join our team and contribute significantly to this goal. The main responsibilities include:

• Ensuring and enhancing academic quality standards by aligning with the Director of Education and course directors, engaging with students and faculty, and benchmarking against other institutions.
• Revising and enhancing policy documents and rules for Graduate Studies and enhancing communication of Ph.D. program requirements to students and faculty.
• Collaborating on and contributing to the development of the PhD core training curriculum.
• Enhancing internal and external visibility and engagement of the Graduate School through presentations, written communication to students, faculty, and external partners.
• Maintaining a good communication channel with the Ph.D. programme degree-granting institutions.
• Communicating and implementing academic requirements to the student & faculty.
• Keeping adequate records and compliance for external evaluation and accreditation purposes (A3ES).
• Tracking and reviewing funding agency documentation for each doctoral fellowship call (FCT; "la Caixa", BIF, etc.) and preparing support materials for applicants.
• Supporting applications internally (approval steps).
• Supporting applicants with compliance and non-scientific review of proposal/project, CV editing, and motivation letters.
• Assisting successful applicants in contract negotiation with funding agencies.
• Ensuring student and faculty compliance with funding institution (documentation and reports).
• Managing yearly fellowship renewals.
• Coordinating and facilitating graduate student recruitment (Call, Open House & Interviews).
• Assisting with foreign degree recognition & grade conversion to the Portuguese system.
• Planning and conducting onboarding and orientation sessions for new graduate students.
• Ensuring that students are advised about programme(s) requirements, scheduling of courses, rotations, attendance, and evaluation.
• Providing graduate student mentorship and appropriate, timely enrollment, progression, and graduation.
• Collecting information from students, faculty, and institutions by implementing annual student and faculty satisfaction surveys and performing statistical analysis for reporting purposes.
• Managing communications between faculty and graduate students.
• Keeping an updated record of thesis committee meetings' scheduling and reporting.
• Working with the CF data protection officer to ensure data protection and appropriately handling student documents, records, and information.
• Coordinating with CR Managing Director the PhD programme(s) resource allocation and budget(s).
• Providing logistic support in the student organisation of the annual advanced courses and student social events.
• Processing orders, invoices, and payments for teaching lab resources as well as student-related resources and expenses.
• Liaising with course central administration, course directors, and teaching lab coordinator to ensure timely elaboration of course budget and documentation.
• Organising course applicants' documents for review by the course directors.
• Negotiating suitable accommodation, catering & transportation for students, faculty, and tutors.
• Making travel arrangements for faculty and tutors – Handling flight booking & reimbursements.
• Providing an adequate and appealing social program.
• Working with the teaching lab coordinator to order necessary lab resources and deal with corresponding invoices and payments.
• Coordinating course daily logistics – contact suppliers, manage orders, set up spaces, request cleaning services, among others.
• Elaborating the final report, with the collaboration of the course directors.

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