Academic Program Coordinator

Há 9 horas

Lisboa, Lisboa, Portugal Fundação Champalimaud Tempo inteiro
Company Overview
Champalimaud Foundation is a private, non-profit research institution in Lisbon, Portugal, dedicated to performing world-leading fundamental and translational research. Our mission is to advance scientific knowledge and improve human health.

Salary
We offer a competitive remuneration package commensurate with skills, qualifications, and experience. The maximum allowable duration of the contract including renewals is 12 months with possibility of renewal.

Job Description
The Graduate Studies Office Coordinator will join our team at the Champalimaud Research Programme and contribute significantly to our goal of educating future scientists. The selected candidate will report to the Director of Education and the Managing Director and be responsible for ensuring and enhancing academic quality standards. They will also revise and enhance policy documents and rules for Graduate Studies, collaborate on the development of the PhD core training curriculum, and maintain good communication channels with Ph.D. programme degree-granting institutions.

Responsibilities
* Ensure and enhance academic quality standards by aligning with the Director of Education and course directors* Revise and enhance policy documents and rules for Graduate Studies* Collaborate on and contribute to the development of the PhD core training curriculum* Maintain a good communication channel with the Ph.D. programme degree-granting institutions* Communicate and implement academic requirements to students and faculty* Keep adequate records and compliance for external evaluation and accreditation purposes (A3ES)* Track and review funding agency documentation for each doctoral fellowship call* Prepare support materials for applicants* Support applications internally (approval steps)* Assist successful applicants in contract negotiation with funding agencies* Ensure student and faculty compliance with funding institution (documentation and reports)* Manage yearly fellowship renewals* Coordinate and facilitate graduate student recruitment (Call, Open House & Interviews)* Assist with foreign degree recognition & grade conversion to the Portuguese system* Plan and conduct onboarding and orientation sessions for new graduate students* Ensure that students are advised about programme(s) requirements, scheduling of courses, rotations, attendance, and evaluation* Provide graduate student mentorship and appropriate, timely enrollment, progression, and graduation* Collect information from students, faculty, and institutions by implementing annual student and faculty satisfaction surveys and performing statistical analysis for reporting purposes* Manage communications between faculty and graduate students* Keep an updated record of thesis committee meetings' scheduling and reporting* Work with the CF data protection officer to ensure data protection and appropriately handling student documents, records, and information* Coordinate with CR Managing Director the PhD programme(s) resource allocation and budget(s)* Provide logistic support in the student organisation of the annual advanced courses and student social events* Process orders, invoices, and payments for teaching lab resources as well as student-related resources and expenses* Liaise with course central administration, course directors, and teaching lab coordinator to ensure timely elaboration of course budget and documentation* Organise course applicants' documents for review by the course directors* Negotiate suitable accommodation, catering & transportation for students, faculty, and tutors* Make travel arrangements for faculty and tutors – Handling flight booking & reimbursements* Provide an adequate and appealing social program* Work with the teaching lab coordinator to order necessary lab resources and deal with corresponding invoices and payments* Coordinate course daily logistics – contact suppliers, manage orders, set up spaces, request cleaning services, among others* Elaborate the final report, with the collaboration of the course directors

Required Skills and Qualifications
* PhD or equivalent, Master Degree or equivalent* Experience of working in a research environment is a plus* Strong previous experience of project management and event organisation* Excellent communication and organisational skills* Excellent presentations and demonstration skills* Ability to meet tight deadlines and maintain consistently excellent performance even during periods of increased demand* Proactiveness and resourcefulness* Positive attitude and high level of self-motivation* A high level of resilience is essential, as well as the ability to take a longer-term view* Good team player who can make the Graduate Studies Office professional, innovative, and rewarding for all involved

Benefits
Total immersion into a research excellence ecosystem with highly motivated researchers supported by state-of-the-art technology and continuous development opportunities.

Others
Eligibility criteria: National, Foreign or Stateless candidate(s) who hold a Bachelor's degree and a scientific and professional curriculum that reveals a profile appropriate to the activity to be developed.

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