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Support Services Assistant
2 semanas atrás
Join Our Team
Aptia Group Portugal Sa is seeking an experienced Office Assistant to join our Lisbon office team. As an integral part of our support services, you will play a key role in ensuring the smooth operation of our premises. This is an excellent opportunity for a proactive individual with excellent communication skills, attention to detail, and multitasking abilities to take their career to the next level.
Key Responsibilities
Assist in daily office operations, including answering calls, responding to emails, and managing correspondence. Coordinate meetings, appointments, events, and travel arrangements for staff members. Prepare and distribute memos, reports, and presentations as needed. Monitor and replenish office supplies and equipment as required. Ensure the office environment is clean, organized, and conducive to productivity. Liaise with building management and vendors for maintenance and repairs. Provide administrative support to senior management, including calendar management and expense tracking. Assist in special projects and initiatives as assigned. Treat confidential and sensitive information with strict confidentiality.
Requirements
Prior experience as an office assistant, administrative assistant, or similar role. Knowledge of office management systems and procedures. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Experience in a financial services firm or related industry is an advantage. Excellent organizational and time management skills. Strong written and verbal communication skills in both Portuguese and English. Attention to detail and problem-solving abilities.
