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Sword Health Operations Coordinator

2 semanas atrás

Lisboa, Lisboa, Portugal Sword Health Tempo inteiro

Company Overview

Sword Health is a pioneering healthcare technology company dedicated to revolutionizing pain management. Our mission is to empower individuals to take control of their health, and we're seeking an exceptional Executive Assistant to join our team in Lisbon.

As a leader in the industry, we've achieved remarkable growth since our market debut in 2020, with a recent valuation of $3 billion. Our commitment to innovation and patient-centered care has earned us recognition as a Forbes Best Startup Employer in 2024.

About the Role

We're looking for a highly organized and proactive Executive Assistant to provide seamless support to our leadership team members. Your primary responsibilities will include:

  • Managing comprehensive office services, including reception, shipping, and maintenance;
  • Overseeing office operations, ensuring a well-stocked, clean, and functional workspace;
  • Acting as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands;
  • Greeting clients and internal/external visitors, addressing inquiries promptly;
  • Assisting in organizing and executing onsite events;
  • Handling incoming and outgoing phone calls, both internal and external;
  • Managing leadership team members' calendars, scheduling meetings, appointments, and conference calls;
  • Arranging travel accommodations and itineraries for leadership team members;
  • Serving as a liaison between the leadership team and internal/external stakeholders;
  • Assisting with expense reporting and other financial support tasks.

Requirements

To be successful in this role, you'll need:

  • 3+ years of experience as an Executive Assistant and/or Office Manager;
  • Strong verbal and written communication skills in English;
  • Proficiency with office management and meeting scheduling software;
  • Availability to work at the Lisbon office 5 days a week;
  • A valid EU visa and residency in Portugal.

What We Offer

In return for your hard work and dedication, you can expect:

  • Health, dental, and vision insurance;
  • Meal allowance;
  • Equity shares;
  • Remote work allowance;
  • Flexible working hours;
  • Unlimited vacation;
  • Snacks and beverages;
  • English class;
  • Unlimited access to our Learning Platform.