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Travel and Expenses Coordinator
1 semana atrás
At ConvaTec Group, we're transforming our business for the better. Better products. Better ways of working. And better ways of delivering for our customers and each other.
Job Overview:The Travel and Expenses Associate is in charge of all tasks related to vendor invoices and reimbursements to employees of Travel and Expenses costs.
This role implies keeping the vendor accounts cleared, solving queries from vendors and Business Units, supporting employees on claims and expenses reports, as well as managing several reports and audits.
Key Responsibilities:- Processing of vendor invoices;
- Maintain vendor accounts cleared and up to date;
- Manage errors for invoices failing the matching criteria;
- Work with Business Units to solve issues;
- Answer vendor queries;
- Keep track of invoices blocked for payment;
- Doing reconciliations with vendor statements;
- Check payment proposals reports;
- Provide support to our end users in questions related to expense submission, reimbursement process and system-related issues, over the phone and by email;
- Manage Travel & Expense system including administrative and maintenance tasks;
- Manage the administration and user support for our corporate card program, ensuring timely card issuance, monitoring, and cancellation as per company policies;
- Prepare detailed Excel reports and present findings to management;
- Develop and maintain documentation regarding training materials, work instructions and standard operating procedures;
- Liaise with internal and/or external auditors to provide documentation as required;
- Audit expense reports in accordance with company policy;
- Maintain standards of confidentiality with respect to all matters and documents;
- Work on continuous improvement of internal processes.
