Documentation Coordinator

Há 1 mês


Porto, Porto, Portugal Sbm Offshore Tempo inteiro

SBM Offshore is a pioneering offshore energy company driving a responsible energy transition. We share our expertise to make it happen.

ROLE PURPOSE: As Q&R Doc controller, you're responsible for the coordination of records and information from creation/receipt through processing, distribution, organization, storage and retrieval, and ultimate disposition. You will ensure documentation is systematically managed and aligned with the Company's (Document) Management Systems and processes. This will enable the company to meet its objectives to prevent harm to our people, our assets, the environment, and the Company reputation, whilst reducing risks and achieving key business objectives whenever our management systems are applied.

CORE FUNCTIONS:

  • Ensure the application of Quality and Regulatory Policy for Operations;
  • Documentation Control / Information Management;
  • Administration of Data Bases where documentation is stored;
  • Update documentation;
  • Administration of Management Systems;
  • Improve and maintain data base systems;
  • Data processing, analysis and dashboarding;
  • Training/Coaching people how to find the relevant documentation;
  • Maintenance of the regional contents of the 'GEMS View for Operations' portal and repository;
  • Set-up and maintenance of the operating manuals for the Guyana Fleet, including Management of Change;
  • Co-ordinate feedback and reports from the offshore units;
  • Collection, consolidation, and treatment of data, notably for reporting purposes;
  • Follow the operations procedures and training people onshore and offshore;
  • Update registers (like MDR, UDIR register, technical documents, etc.).

QUALIFICATIONS / SKILLS / EXPERIENCE:

  • University degree in Computer Science, Information Management or equivalent;
  • Minimum 3 years' professional experience as Documentation Controller or Quality Management System, preferably within an operational environment;
  • Experience with office software packages e.g. MS Office 365, SharePoint, Teams, Power BI (not mandatory);
  • Experience in Document Management Systems;
  • Experience in analyzing databases and performing reports;
  • Fluent in (spoken and written) English;
  • Strong organizational skills;
  • Effective communication skills.

ESTIMATED SALARY: $120,000 per annum.



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