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Accounts Payable Technician_Temp

1 semana atrás

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Job Description:
At Phiture, we are seeking an experienced Vendor Invoice Specialist to join our team. In this role, you will be responsible for receiving, scanning, validating, and processing vendor invoices related to operational activities into the Accounts Payable systems. This will involve liaising with vendors on invoice issues to provide accurate and timely data to enable vendor payment approvals according to company policy and procedures.

Key Responsibilities:
  • Vendor setup and administration in the Financial systems (Financials, HFG software and NJE Vendor Portal) following the internal controls in place;
  • Receive, scan, validate and process vendor invoices related to operational activities into the Accounts Payable systems to enable payments to vendors;
  • Liaise with vendors, preferably in their native language, in case of invoice queries and/or inappropriate or incorrect charges to clarify all doubts and mutually agree on invoice reconciliation;
  • Perform the reconciliation of vendor's current accounts to guarantee proper accounting integration of all related invoices, ensuring timely invoice payments;
  • Assist vendors with invoice issues;
  • Request and follow up on vendor's invoice approvals within the most appropriate departments to guarantee that invoices are validated and approved;
  • Prepare and execute the archiving process of vendors' invoices to ensure appropriate physical records;
  • Send monthly statistical information to Aviation Authorities for France and Germany by providing the required reports to ensure correct and timely payments;
  • Process all aviation tax due to tax authorities;
  • Support the Billing area regarding Owner queries in invoices or final statements.