Administrative Trainee

2 semanas atrás


Lisboa, Lisboa, Portugal Hovione Tempo inteiro
Administrative Trainee

Hovione is a leading international group of companies dedicated to helping pharmaceutical customers bring new and off-patent drugs to market. As an Administrative Trainee, you will play a key role in supporting the Chief of Staff and the Executive Assistants team.

Key Responsibilities:
  • Calendar Management: Assist in managing the CoS's calendar by scheduling and coordinating meetings, appointments, and events.
  • PRs and GRs: Create and process PRs and GRs as needed to support office operations and ensure timely procurement of supplies and services.
  • Meeting Preparations: Assist in organizing and preparing for meetings, including setting up meeting rooms, arranging catering services, preparing materials, and ensuring all technical equipment is functioning correctly.
  • Courier and Mail Services: Manage UPS courier services and distribute incoming mail and packages. Coordinate outgoing shipments and deliveries as required.
  • Vendor Coordination: Assist in the creation and management of vendor accounts. Ensure all vendor information is up-to-date and assist with resolving any vendor-related issues.
  • Visitor Management (incl. Envoy): Greet and assist visitors, ensure proper sign-in procedures are followed, and coordinate visitor badges and security clearances.
  • Administrative Support: Provide additional administrative support as needed, including data entry, maintaining office supplies, and handling various ad-hoc requests.

We are looking for a highly organized and proactive individual with excellent communication skills, both written and verbal. The ideal candidate will be able to manage multiple tasks and prioritize effectively, with a keen eye for detail and a customer-service orientation.

Hovione is a proud Equal Opportunity Employer. We value diversity and inclusion and are committed to creating a work environment where everyone feels supported and respected.


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