Administrative Operations Coordinator

1 semana atrás

Lisboa, Lisboa, Portugal Hovione Tempo inteiro

Company Overview:
Hovione is a renowned Contract Development and Manufacturing Company dedicated to helping Pharmaceutical Customers bring new and off-patent drugs to market. Our innovative technological and productive capabilities have earned us a top spot in the world market. With over 1950 team members from 36 different nationalities, we are a diverse and dynamic organization with locations across Asia, Europe, and North America.

Job Description:
We are seeking a highly organized and proactive Administrative Trainee to join our team and support the Chief of Staff (CoS) along with her team of Executive Assistants. This role is ideal for someone looking to develop their administrative skills in a fast-paced, professional environment. The successful candidate will be responsible for various tasks including calendar management, meeting preparations, vendor coordination, and administrative support. We offer a competitive salary of approximately $45,000 - $60,000 per year, depending on experience and qualifications.

Key Responsibilities:

  • Calendar Management: Assist in managing the CoS's calendar by scheduling and coordinating meetings, appointments, and events.
  • Meeting Preparations: Assist in organizing and preparing for meetings, including setting up meeting rooms, arranging catering services, preparing materials, and ensuring all technical equipment is functioning correctly.
  • Courier and Mail Services: Manage UPS courier services and distribute incoming mail and packages. Coordinate outgoing shipments and deliveries as required.
  • Vendor Coordination: Assist in the creation and management of vendor accounts. Ensure all vendor information is up-to-date and assist with resolving any vendor-related issues.

Requirements:
To be considered for this role, you must possess strong organizational skills with a keen eye for detail, excellent communication skills, both written and verbal, and the ability to manage multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite is essential, as well as strong interpersonal skills and a customer-service orientation. Ability to work both independently and collaboratively in a team environment is also required.

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