Business Operations Coordinator

Há 1 mês

Lisboa, Lisboa, Portugal SWORD Health, Inc Tempo inteiro

Sword Health, Inc. is a leading healthcare technology company on a mission to free two billion people from pain. We are the world's first and only end-to-end platform to predict, prevent, and treat pain.

Our cutting-edge technology has delivered a 62% reduction in pain and a 60% reduction in surgery intent for our enterprise clients across three continents. We hold the majority of industry patents, win 70% of competitive evaluations, and have raised over $300 million from top venture firms like Founders Fund, Sapphire Ventures, General Catalyst, and Khosla Ventures.

We were recognized as a Forbes Best Startup Employer in 2023, highlighting our focus on being a destination for top talent. Since our market debut in 2020, we've experienced unprecedented growth and created a remarkable mission-driven environment that our team loves.

With a recent valuation of $2 billion, we're in a phase of hyper-growth and expansion. We're seeking an individual with passion, commitment, and energy to help us scale our impact.

Job Description

The Business Operations Coordinator will be responsible for managing calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling both executive and office management duties with discretion and professionalism.

This position involves overseeing comprehensive office services, including reception, shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and general office duties. The ideal candidate will act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands.

Responsibilities include greeting clients and internal/external visitors, promptly addressing or directing inquiries, assisting in organizing and executing onsite events, and handling incoming and outgoing phone calls.

Key Responsibilities
  • Manage comprehensive office services, including reception, shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and general office duties.
  • Oversee office maintenance and liaise with property management, safety/security, janitorial staff, internet and audio/visual services, and various vendors to ensure a well-stocked, clean, and functional workspace.
  • Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands.
  • Greet clients and internal/external visitors, promptly addressing or directing inquiries.
  • Assist in organizing and executing onsite events.
  • Handle incoming and outgoing phone calls.
  • Manage leadership team members' calendars and provide executive assistant support, including coordinating and managing meetings, appointments, and conference calls, ensuring alignment with priorities and objectives.
Requirements
  • Availability to work at the Lisbon office 5 days a week.
  • 3+ years of experience as an Executive Assistant and/or Office Manager.
  • Strong verbal and written communication skills in both Portuguese and English.
  • Proficiency with office management and meeting scheduling software, including Google Calendar, Gmail, and Zoom.

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