Event Communications Specialist

EVENT COMMUNICATIONS SPECIALIST (JOB NUMBER: 2208CE12223) **About the job** - The Events officer is responsible to assist in the planning and execution of events, as well as management of transversal projects **Your Main Activities Are** - Assist the Events Manager to implement all activities within the objective, timeframe and budget - Act as the intermediary between the event and the design teams ensuring implementation of defined design planning - Research venues and providers and manager all the negotiations throughout the process - Schedule preparatory meetings, prepare and review documents that are necessary for implementation of the action plan - Prepare events pack, which include the briefing notes, participants list, logistics or other necessary documents - Manage the event management tool (Invitation, RSVP Management, update master file/golden source files), survey tools and event interactive apps - Assist on the maintenance of common tools/systems and platforms (calendars, logs, invoices, etc.) - Assist on the analytics stream by execution of reports and event debriefing notes - Execute the tasks assigned respecting time schedule and deadlines - Seek proactively to participate and help the team beyond the assigned duties **Profile and Skills to Success** - Bachelor’s in Marketing, Communications or related field - 3 to 5 years of experience in Marketing, Communications or Events Management - Fluency in English is mandatory - Proficient with Microsoft Excel and Powerpoint - Experience with CRM Tools - Organizational skills and attention to detail - Ability to conduct a negotiation and a problem solving mindset - Ability to develop and adapt processes and to deliver results **About the Team** - Within the Company Engagement perimeter, the Central Events Management Team is part of the Central Marketing & Communications department of BNP Paribas. The main responsibility is to organize, within the global scope, the corporate events set as part of the planning comprised in the Marketing and Communications strategy lead. The events team provides specialized services in the tactical design and organization of end-to-end events (framing, planning, execution and post-event analysis). LI-Hybrid **Why joining BNP Paribas?** - **Leading banking institution** BNP Paribas is a leader in the Eurozone, and a prominent international banking institution with strong roots in Europe's banking history. It has a presence in 65 countries, with around 190 000 Employees - including more than 145 000 in Europe. - **Our presence in Portugal** Since 1985, BNP Paribas was one of the first foreign banks to operate in the country. Today, the Group has around 7.100 employees across several entities operating directly in the territory, offering a wide range of integrated financial solutions to support its clients and their businesses. - **International reach** Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions: - Retail Banking, a division that brings together all of the Group’s retail activities and specialised business lines; - Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services; - Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients. - **Diversity and Inclusion commitment** - **Commitment towards work/life balance** At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working. - **Remote Working Conditions** At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices. - In case you are selected for this role, further documentation will be requested to support your hiring process. **Primary Location**: PT-11-Lisbon **Job Type**: Standard / Permanent **Job**: COMMUNICATION **Education Level***: Bachelor Degree or equivalent (>= 3 years) **Experience Level***: At least 3 years **Schedule**: Full-time **Entity***: PRT - CIB