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Operations Assistant
2 semanas atrás
Company: NetJets Transportes Aéreos, S.A.- Area of Interest: Flight Operations- Location: Paço de Arcos, PT, 2774-550- Req ID: 9605**Purpose of Position**:
This function is an entry level position to provide day-to-day administrative, functional and support to the various Operations departments involved in the planning of NetJets flights. Employees are specifically assigned to one of the functional areas of the business after assessment of their technical profile and preference so they can develop a successful career in operations. The assessment is done during the initial training sessions.
**Tasks and Responsibilities**:
Operational
- Assist in the coordination of overflight/landing permissions, ground handling, slots, fuel, and additional services as required.
- Assist in the feasibility of flight requests in regards of performance, payload, airport and aircraft limitations/restrictions.
- Assist in the assignment of aircraft and crew, ensuring the most efficient scheduling ensuring duty and flight time limitations scheme is adhered.
- Subcontract NJE flights considering the best aircraft option available within Managed Aircraft or Approved Vendor’s aircrafts to meet the flight requests placed by Owners guaranteeing the best combination of cost and quality as directed by the Subcontract Services Program Manager.
- Plan, schedule, and release of the Aircraft Cleaning work orders for the daily operation liaising with vendors, crews, FBOs and Maintenance Operations for scheduled and ADHOC cleaning events.
- Co-ordinate and manage the applicable requirements for aircraft disinfection protocols to meet EASA, ANAC and NetJets requirements.
- Monitor and collect feedback received from cleaning vendors and crews on aircraft cleanliness standards to provide data to ensure quality, cost and delivery targets are met.
- Assist in the preparation and execution of the Ground Training, Simulator and Flight training events.
- Ensure flight crew licenses, qualifications and training records are kept accurately and maintained up to date.
- Assist in tracking Flight Crew, Cabin Crew and Flight Dispatchers licences/attestations, medicals and qualifications expiry details in a timely manner, maintaining the Training Management Systems updated at all times.
- Assist with the qualification, renewal and revalidation of TRIs/TREs.
Admin
- Organise and execute the administrative and logistics tasks related to purchase orders and liaising with Accounts Payable for administrative procedures;
- Liaising with external vendors regarding invoicing, mainly reconciliation of requested service vs. invoiced service;
- Prepare essential documentation, updating internal document databases, and preparing relevant documentation as requested;
- Manage file and records, such as mailing, scanning, filing, and photocopying, maintains copies of important documents;
- Perform other admin duties as assigned.
**Education**:
- Not Specified
**Certifications and Licenses**:
**Years of Experience**:
- 0-2 years of experience
**Core Competencies**:
- Adaptability
Collaboration
Curiosity
Service-Oriented
Strives For Positive Results
**Knowledge, Skills, Abilities and Other (KSAOs)**:
- Preferential experience in a similar position in aviation industry;
- Fluency in Business English (written and spoken);
- Proficiency in MS Office.
