Office Assistant
Há 7 dias
Thoth AI is a cutting-edge data solutions company specializing in AI training data, content moderation, and linguistic services. We collaborate with global tech leaders to improve machine learning models and enhance user experiences across digital platforms. We’ve recently opened our new office in Lisbon, and we’re excited to grow our team in a city known for its vibrant culture and international talent.
We are looking for a reliable and organized Office Assistant to help ensure the smooth day-to-day operation of our Lisbon office. This role is ideal for someone who enjoys creating a well-functioning workspace, managing supplies, and supporting teams with administrative tasks.
**Key Responsibilities**
- Manage and track office inventory; order and restock supplies including stationery, snacks, coffee, and cleaning materials
- Oversee supplier relationships and negotiate contracts with office vendors (e.g., cleaning, maintenance, utilities)
- Monitor and report office attendance/occupancy, ensuring records are up to date
- Provide general administrative support to teams and management
- Ensure common areas are tidy and organized throughout the day
- Act as the main point of contact for office-related queries
**Requirements**:
- Minimum 2 years of experience as an Office Assistant, Administrative Assistant, or similar role
- Onsite Work Model
- Fluent in both Portuguese and English (spoken and written)
- Solid knowledge of Microsoft Office Suite (Outlook, Excel, Word)
- Excellent organizational skills with strong attention to detail
- Good communication and interpersonal skills - ability to work with different teams and suppliers
- Enthusiastic, reliable, and able to handle multiple tasks with a positive attitude
**Benefits**
- Competitive Base Salary
- Comfortable and relaxed work environment
- Opportunity to be part of a growing international company
- Supportive and inclusive team culture in a newly established Lisbon office
At Thoth AI, we foster a **familiar and supportive work environment** where every team member is valued and encouraged to grow.
Pay: 1,200.00€ per month
**Language**:
- English (required)
- Portuguese (required)
**Location**:
- Lisboa, Distrito de Lisboa (required)
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