Personal Assistant

job description:
Hiscox is an international specialist insurer and reinsurer. We provide market leading products and excellent service to individuals and businesses with unusual and often complicated insurance needs. A FTSE 250 company, we can trace our roots to the Lloyd’s market in 1901. We employ over 1,700 highly professional staff, have offices in 11 countries and customers all over the world.

In 2014 the Hiscox Group grew by 8.8% to £1,756.3 million gross written premium and our second biggest profit of £231.1 million, delivering a return on equity of 17.1%.

We cover reinsurance and insurance risks that range from marine, terrorism, aerospace, technology, media and professional indemnity through to high value personal insurance, such as homes and contents, fine art, luxury motor, and kidnap and ransom, and are market leaders in many of our chosen areas.

We are not a mass producer of insurance policies but focus on key areas of expertise and strength and we do business according to our core values of courage, quality, integrity, excellence and human.
**The role**
Working in a fast-paced environment, you will provide dedicated and efficient PA support to two European executives. You enjoy having multiple tasks on your plate and you focus on delivering high quality results. You are mature enough to handle sensitive or confidential information. You are autonomous and you work with little guidance.
**Key responsibilities**
- Provide high quality PA support to 2 executives on a day-to-day basis
- Managing complex diary (Outlook), including ever-changing schedules and coordinating internal and external meetings, lunches and dinners, controlling access to the executive
- Acting as a first point of contact, dealing with correspondence
- Compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Managing company-wide communication on behalf of the executive
- Managing complex, and often last-minute, international travel and accommodation arrangements
- Meeting and greeting internal and external visitors at all levels of seniority
- Assisting in the coordination team events/seminars/forums and liaising with external vendors
- Assisting with meeting logistics, such as ordering and delivering catering and negotiating room usage with colleagues
- Handling confidential information
- Preparing and submitting personal expenses for executives
- Help embed the usage of MS OneNote, SharePoint, Teams and other digital collaboration tools in day-to-day executive and team’s lives
- Proactively assist with management of deadlines
- Actively be part of the management assistants forum and provide back-up cover for other assistants holidays and absences when needed

person specification:
**Person Specification**:

- Excellent level of English language (written and spoken). French, Spanish or other languages are a plus.
- At least 3 years of experience as assistant to top management
- Advanced working knowledge of Microsoft Word, Excel, Outlook and PowerPoint ; SharePoint, OneNote and Teams
- Efficient, proactive, with a ‘can-do’ attitude
- Excellent attention to detail, organisation and co-ordination skills
- Works well and delivers under pressure
- Demonstrable experience of working on confidential matters and the ability to be tactful and discreet
- Flexibility and adaptability in a fast changing environment
- Customer focussed and builds strong working relationships internally and externally
- Well-presented and professional, with a confident and friendly manner
- Ability to supervise own workload and be self-motivated; able to plan ahead and make accurate judgement calls on prioritising work tasks
**Why Hiscox?**

This is a fantastic opportunity to join Hiscox during a time of focused growth where you will have the remit to make a real difference.

Hiscox offers an environment where you are encouraged to grow with the team and this is an exciting time to be joining this fast growing organisation. There will be plenty of opportunity for on the job career development within a supportive environment.