HR Administration Officer

Há 4 dias

Porto, Portugal SBM Offshore Tempo inteiro

HR Administration Officer

**Req Id**:17931

**Job Family**:Contingent Workforce

**Location**:Porto, PT, 4100-136

**Description**:

- Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore’s True. Blue. Transition. - shaping the future of energy, and beyond.

**About Us**:
SBM Offshore is the world’s deepwater ocean-infrastructure expert. Our work is already resulting in cleaner, more efficient energy production. True. Blue. Transition. is our promise to enable that into the future while at the same time using our expertise to support new and existing markets in the blue economy. It starts with Advancing our Core: continuing to advance the decarbonization of traditional energy production. While Pioneering More: helping to enable the energy transition and using our unique capabilities in ocean infrastructure to support more industries to grow sustainably. Sharing our experience for a better blue tomorrow.

**RESPONSIBILITIES & MAIN TASKS**
- Manage Contingent Worker administration,
- Responsible for drafting contingent workforce contracts according to the frame agreements defined with the vendor,
- Set up data correctly in our HR system (SAP SuccessFactors),
- Request POs, follow up with pending approvals and wrong/unpaid invoices,
- Check and approve invoices from the agencies,
- Administrative interface with Internal Stakeholder (Purchasing, Recruitment, Accounts Payables),
- Responsible for the Onboarding & Offboarding of the Contingent Workforce and Track work effectiveness on invoicing process,
- Storage of all required documentation in contractor’s file and SAP,
- Storage of Contingent Workforce evaluation (SQR) documentation in contractor’s file and SAP,
- Organize, control, and generate reports on expenses versus available funds,
- Pro-actively share local best practices with other members of the team to ensure improvement of local execution.

**ROLE REQUIREMENTS**

**Specific skills / expertise / product**:

- Experience in administrative work,
- Experience in vendor management will be a plus (not mandatory),
- Good verbal and written communication skills,
- Experience with SuccessFactors will be a plus (not mandatory),
- Good English level,
- Be able to have the information organised and easily accessible,
- Critical analysis to identify and propose improvements.

**Behaviours & inter-personal skills**
- Good organisational skills, able to manage priorities,
- Ability to adapt to changing work environments and work priorities,
- Proactivity will be a plus,
- Capacity to share complete and accurate information,
- High-level confidentiality.

**GENERAL INFORMATION**
- SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

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