Project Manager

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

**Who we are supporting**

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

**The program**

**Assistance and Advisory Service (AAS)**

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

**Role Background**

The NCI Academy is looking to outsource the project management of this work. The individual will work closely with the NCI Academy Project Executive and individual work package leads, the project sponsor, the NCI Academy PM supervisor, other Academy staff and the NCI Agency Account Manager. The work shall involve: project planning (tasks, resources and budget); monitor, control and reporting related to the progress of work packages and tasks, milestones, dependencies, and budget; risks and issues management; communications; and use of the project management tool set.

**Role Duties and Responsibilities**

Planning and Monitoring
- Plan/replan the Project Management Plan (PMP), project work packages, tasks, resources allocation to tasks, and travel plan together with the NCI Academy PM supervisor, NCI Academy Portfolio Management Office, Work Package Leads, and other relevant stakeholders (e.g. QA, Learning Design and Development, etc.) using the NCI Agency ServiceNow tool
- Actively monitor project expenditures versus the agreed budget using Oracle Enterprise Business Application (EBA) and ServiceNow
- Approve the booking of resources (hours - OPEX Labour, and travel - OPEX Travel) using ServiceNow and EBA
- Support Work Package Leads to plan and execute work package activities/tasks and monitor some events to understand status and quality
- Track the progress of the work package execution versus the plan (through discussions with Academy and ACT Work Package leads)
- Review project deliverables, for quality control, when ready for handover to customers, identifying recommended follow-up actions
- Monitor achievement of milestones; capture concerns (exceptions, risks and issues) and replan when necessary (e.g. additional work, additional travel, unavailability of resources, etc.).

Project Reporting
- Produce Project Highlight Report (PHR) and Project Completion Highlight Report (PCHR) each Quarter, to be submitted to Project Sponsor
- Schedule, prepare, and support the execution of a monthly project review with NCI Academy Work Package leads
- Organize and facilitate a quarterly project review meeting with Project Sponsor, capturing meeting minutes (status, decisions and action items)
- Liaise with the Project Sponsor whenever required, ensuring any blocking points or concerns are addressed proactively
- Monthly report to the NCI Academy PM supervisor, and NCI Academy Portfolio Management Office on the progress of the project, estimated percentage complete/earned value of each work package, and budget expenditure and estimate of budget at completion, milestone achievements and estimate of percentage complete at end of year, and status of KPIs, quality and exceptions

Project Risk Management
- Actively identify and manage risks, issues and actions re