Procure to Pay Process and Project Senior Analyst for Expense Claims Team

About The Job

• Reporting to the Procurement & Performance Expense Claims Team Leader, the Expense Claims Implementation Manager position is part of the Invoice Processing Digitalisation department staffing, integrated in the Expense Claims team, and will oversee implementing, making evolutions and maintaining a common expense claims administration tool (Sap Concur Expense and Request) for BNPP entities based on a standard Core Model

Your Main Activities Are

• Assist in the definition of project scope and objectives, involving all relevant stakeholders (MOA, MOE, Customer, Sap Concur etc.) and ensure technical feasibility of the project (deployments, internal projects, reorganization…)
• Support the functional implementation specification and configuration of a common expense claims administration tool (SAP Concur) for BNPP entities based on a standard Core Model
• Conduct and ensure that projects are delivered on-time, within scope and budget
• Translate customer needs into functional specifications in line with the Core Model
• Plan, execute and close projects
• Define test procedures; execute test scenarios and follow-up on test result
• Gather business requirements and perform business analysis if needed
• Assess risk and provide risk response plan
• Simplify and harmonize operational processes
• Increase visibility of the Expense claims generated by BNP Paribas entities
• Accompany internal clients on the right use of the process and tool, including documentation and training sessions for end users
• Follow-up the operation relationship with the vendor Sap Concur
• Identify potential tool & reporting enhancements in line with the Core Model
• Translate customer needs into functional specifications in line with the Core Model
• Validate technical specifications proposed and delivered by the IT team
• Define test procedures; execute test scenarios and follow-up on test results
• Write user guides and prepare training material for end users and internal support
• Provide functional second level support on complex issues and incidents
• Participate in the development of the new organizational structure and functions and implement them

Profile And Skills To Success

• Bachelor's degree in Finance or Information Technology
• At least 3 to 5 years of experience in Business Analyst or Implementation Manager
• Proficiency in MS Office tools
• Experience in Expense Claims tools (SAP Concur, other)
• Experience in Implementation of systems
• SAP user knowledge (SAP FI/CO/MM/SD)
• Knowledge on Project management methodologies
• Adaptation to new IT tools
• Capability to understand the E2E process of Source to Pay
• Knowledge of Finance and Accounting
• Fluency in English
• Team spirit and team work
• Self-starter, dynamic and proactive attitude with ability to work in a fast-changing environment
• Ability to integrate a large and diverse multicultural environment
• Ability to work under tight deadlines and with international locations
• Negotiation, unblocking situations and results oriented skills
• Analytical and problem-solving skills
• Organization, rigor and accuracy
• Verbal and written communication skills, with an ability to express complex technical concepts in business terms and to report to management

Why joining BNP Paribas?

• Leading banking institution

Leading player in banking and financial services in Europe, BNP Paribas operates in 64 countries and has nearly 178,000 employees, including more than 144,000 in Europe

• International reach

The Group holds key positions in several areas of banking and financial services that are structured around three operating divisions:

• Corporate & Institutional Banking (CIB) connects companies needing financing and institutional clients looking for investment opportunities division that offers tailored financial solutions for corporate and institutional clients.
• Commercial, Personal Banking & Services (CPBS) brings together all our commercial banks and several specialised businesses
• Investment & Protection Services (IPS) combines a unique continuum of products and services across protection, saving, investment and real estate including specialised businesses offering a wide range of savings, investment and protection services
• Our presence in Portugal

In Portugal since 1985, BNP Paribas today has more than 9.220 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 centres of expertise providing value-added services to various countries where the BNP Paribas Group also operates.

• Diversity and Inclusion commitment

BNP Paribas ´ambition Is To Cultivate An Open And Responsive Environment For All That Encourages Collaboration And Interaction. We Demonstrate Our Commitment By Actively Contributing To The Group's Diversity And Inclusion Strategy And Goals, In Line With The United Nations Sustainable Development Goals. As Part Of Our Local Corporate And Social Responsibility – Diversity & Inclusion Strategy, BNP Paribas Portugal Is Committed To

• Promote a fair and unbiased recruitment process and offer professional development opportunities to all employees
• Celebrate diversity and advocate for inclusion, both externally and internally, encouraging employee's participation, creating space for different voices to be heard.

To foster the effort of BNP Paribas Portugal, multiple initiatives and events take place throughout the year where our people can find out more on the importance of diversity inclusion at the workplace and in our society.

• Remote Working Conditions

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working options adapted to our hybrid working environment. To ensure a comfortable and efficient working setup, eligible employees are provided with both office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional items at reduced prices.

• Commitment towards work/life balance

Supporting employees in a hybrid way of working while providing them with the means to maintain a work-life balance is an essential dimension of our Smart Working program. At BNP Paribas, we care about our employees' wellbeing and promote a culture of good integration between work and personal life.

To find out more on why you should join BNP Paribas please read our Employee Value Proposition and our Career path page.

• Please note that only applications submitted in English will be considered.
• In case you are selected for this role, further documentation will be requested to support your hiring process.