Executive Assistant

ABOUT US

Indie Campers, the go-to campervan Marketplace, is on a mission of making road trips available to everyone. Thanks to its digital approach and customer-centric orientation, Indie Campers has developed a strong booking experience and high-quality road trips at affordable prices.
With over one million nights rented through our travel platform, we have welcomed more than 300,000 travelers from 169 countries. We offer a comprehensive and expanding array of road trip possibilities: short-term RV rentals, long-term campervan subscriptions, and the possibility of buying one of our vehicles available for sale.
Rooted in a deep technological focus, our challenges are both exciting and demanding and require top talent and motivation to be successfully pursued. We are growing our team and looking for those interested in pursuing this dream with us and joining an ever-developing journey.

THE ROLE

As the Executive Assistant, you will act as a key partner to ensure that the C-level (mainly the CEO) time and focus are optimized. This role combines high-level administrative support with strategic coordination across internal and external stakeholders. The ideal candidate is highly available, organized, proactive, discreet, and capable of anticipating needs in a fast-paced executive environment. You will also support the executive team with following-up with their key decisions and takeaways, you will help organise company events, and support with other relevant topics to the organization.

WHAT WILL YOU WORK ON

• Calendar Management:
  • Manage the CEO's calendar, ensuring optimal time allocation and alignment with company priorities
  • Coordinate, schedule, and confirm all executive-level meetings, ensuring alignment with strategic priorities and minimizing scheduling conflicts
• Email Management: Monitor and manage the CEO's inbox with discretion, ensuring timely, prioritized, and professional communication aligned with strategic priorities; draft and proofread emails, proactively follow up on outstanding items, and maintain an organized system for easy retrieval and efficient collaboration with internal teams
• Travel Management: Plan and coordinate business trips, including flights, accommodations, and local transport for the CEO (and companions, if applicable)
• Social Media & LinkedIn Management: Monitor and manage the CEO's LinkedIn profile (sourcing, messages, connection requests, post engagement, and comments)
• Admin & Events:
  • Support the organisation on meetings and events management (e.g. training sessions, townhalls, team gatherings)
  • Support executives with administrative tasks (e.g. prepare, reconcile, and submit expense and mileage reports)
• Follow-up on Executive Decisions and Takeaways:
  • Ensure all key decisions and action items from the executive team (especially those involving the CEO) are tracked, communicated clearly, and followed through across the organization; proactively push for updates, remove blockers, and maintain accountability to drive timely execution and alignment with strategic priorities

WHAT ARE WE LOOKING FOR

• Fluency in both English and Portuguese (spoken and written)
• Exceptional organizational and time-management abilities
• Strong communication and interpersonal skills
• High level of discretion and ability to manage confidential and sensitive information
• Highly available, responsive, and flexible
• Proactive, resourceful, and problem-solving oriented
• Excellent judgment and decision-making ability under pressure
• Ability to anticipate needs and think several steps ahead
• Strong stakeholder management and relationship-building skills
• It is a plus if you have proven experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-suite executives

WHAT WE OFFER:

• Competitive package including private health insurance, Indie Benefits, and free road trips anywhere in Europe (subject to campervan availability);
• Language courses and/or other development activities are provided as a part of your annual training allowance;
• A strucutured program with customized training aligned with your needs;
• A dynamic position in a young, fast-growing and innovative company. At Indie Campers, no two days are the same and your contribution makes a difference;
• A fun work environment with an international crowd, located in the heart of Lisbon.

Are you ready to Go Indie?