Personal Assistant to the CEO – Hospitality, Tourism

Employment Type:
Full-time (Hybrid mode, with flexibility to travel if required)

About Us

Horwath HTL is a leading international consulting firm specialized in hospitality, tourism, and leisure.

We advise global hotel groups, destinations, and lifestyle brands on strategy, development, and sustainable growth — combining strategic insight, design thinking, and hands-on implementation.

Our Lisbon office operates as a boutique, high-performance team with an international mindset. We work closely with our global network and partners, delivering projects where precision, creativity, and excellence meet.

Key Responsibilities

We are seeking an exceptional
Personal Assistant to the CEO
— a proactive, intelligent, and highly organized professional who anticipates needs, drives efficiency, and supports both executive and commercial dimensions of the business.

This is a role for someone who thrives on responsibility, discretion, and challenge — a right hand who ensures the CEO's focus stays where it matters most.

You will:

• Manage the CEO's calendar, travel, and daily priorities (national and international)
• Coordinate meetings, presentations, and executive events
• Bridge communication between the CEO and all departments, ensuring alignment and flow of information
• Support and maintain relationships with clients, partners, and internal teams
• Prepare reports, presentations, correspondence, and briefing materials
• Anticipate needs, identify priorities, and ensure deadlines are met across multiple fronts
• Streamline administrative processes and ensure seamless operational flow
• Represent the CEO and company with professionalism and confidence in selected engagements

Profile & Skills

We are looking for someone who embodies intelligence, professionalism, and initiative — someone who owns their role and makes the CEO's life easier.

Required:

• Minimum 5 years of experience as Personal Assistant, Executive Assistant, or Chief of Staff in a demanding environment
• Degree in Management, Business Administration, or equivalent field
• Exceptional organization, autonomy, and problem-solving skills (the CEO has limited time — independence is key)
• Fluent in English and Portuguese; conversational Spanish preferred
• Excellent communication and teamwork skills, capable of bridging different teams and departments effectively
• High level of discretion, judgment, and professionalism
• Proficiency with Excel, PowerPoint, and digital productivity tools
• Experience with project management and workflow systems (advantage)
• Flexibility in schedule and availability for occasional travel
• Prior experience in consulting, management, or corporate environments preferred

Success in This Role Means

• The CEO's email and calendar are efficiently managed — only essential items reach him
• Client and partner relationships are actively maintained, followed up, and strengthened
• Travel, meetings, and logistics flow seamlessly, without oversight
• Internal communication and administrative processes run smoothly and proactively
• The CEO's focus remains on strategic priorities — all operational details are handled independently
• The PA acts as a trusted gatekeeper and facilitator, ensuring clarity, calm, and control around the CEO's agenda
• The role evolves toward strategic support, including involvement in client relations and coordination across projects

Why Join Us

• Join a world-leading consulting network with global reach and impact
• Work directly with the CEO on high-level strategic and commercial initiatives
• Be part of a small, dynamic, and international team where every contribution matters
• Operate in a culture that values intelligence, ownership, and trust
• Enjoy visibility, autonomy, and growth potential in a premium professional environment

Application Requirements

Please submit your
CV
and
motivation letter
(mandatory), and a
recommendation letter
(highly recommended) to