Business Manager

Há 13 horas

Oeiras, Lisboa, Portugal wBrain Tempo inteiro


Principal Assistant – Business Management


Oeiras, Portugal
| Office-based | Full-time


Security Clearance Required

At
wBrain
, we are looking for a highly organized and proactive
Principal Assistant – Business Management
to support senior managers and leadership teams in a complex, international environment.

This role combines
business administration, project coordination, stakeholder management, and reporting
, playing a critical part in ensuring operational efficiency and informed decision-making.


Role Mission

Provide end-to-end business and administrative support to leadership teams, ensuring effective coordination of resources, information flow, project activities, and stakeholder engagement in a secure and structured environment.


Key Responsibilities

  • Manage
    business administration services
    and provide direct support to senior managers and leadership teams;
  • Coordinate calendars, prioritize meetings, and handle
    sensitive and confidential information
    ;
  • Ensure managers have the required information, documentation, and resources to support decision-making and cross-team coordination;
  • Facilitate
    information flow and knowledge sharing
    across departments;
  • Create, track, and manage
    multi-level task plans
    for self and team members;
  • Manage
    project portals, document repositories
    , and produce regular project status reports;
  • Support
    project delivery activities
    , including scope, timelines, resources, risks, issues, and change management;
  • Implement and monitor
    information and records management policies
    and controls;
  • Coordinate stakeholder communications, workshops, and events;
  • Prepare meeting agendas, minutes, and track action plans;
  • Support
    resource planning and allocation
    , working closely with Resource Managers;
  • Monitor performance indicators and identify risks related to information usage;
  • Recommend remediation actions where process or information gaps are identified.


Required Skills & Experience

Education & Professional Experience

  • Higher vocational education with
    at least 5 years of relevant experience
    ,
  • or
    secondary education with
    at least 3 years of relevant experience
    ;

Technical & Functional Skills

  • Strong
    analytical, business analysis, and reporting skills
    , including
    Power BI
    ;
  • Experience working with
    Agile methodologies
    and
    Kanban tools
    ;
  • Proficiency in
    project planning, control, and resource management tools
    (e.g. MS Project, ServiceNow);
  • Solid understanding of
    project coordination and administrative governance
    ;

Soft Skills

  • Excellent
    interpersonal, communication, and stakeholder management
    skills;
  • Proven ability to build effective relationships with internal and external stakeholders;
  • Strong planning, prioritization, and problem-solving capabilities;
  • Ability to manage multiple tasks in complex environments;
  • High level of discretion and integrity when handling confidential information.


Security Requirements

  • Valid Security Clearance is mandatory
    and must be maintained throughout the engagement.


Engagement Details

  • Location:
    Oeiras, Portugal
  • Work Model:
    On-site, full-time
  • Start Date:
    9 February 2026
  • Contract Duration:
    836 hours
  • Application Deadline:
    15 January 2026


Interested?

Send your CV to

with the subject line:

"Principal Assistant – Business Management"

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