C004537 Principal Assistant

3 semanas atrás

Oeiras, Lisboa, Portugal EMW Tempo inteiro

Deadline Date:
Friday 16 January 2025

Requirement Title:
Principal Assistant - Business Management

Location:
Oeiras, Portugal

Full time on-site: YES
Total Scope of the request (hours):
836

Required Start Date:
09-FEB-2026

End Contract Date:
31-DEC-2026

Required Security Clearance: NATO Secret
Specific Working Conditions:
Work office

Duties and Role

  • Manages the delivery of business administration services
  • Manages time and diary for individual senior managers and leadership teams
  • Filters and prioritizes meeting requests
  • Handles sensitive, confidential information
  • Ensures managers have the information and resources needed to support ongoing processes and changes in processes and enable effective cross-team coordination
  • Supports department-wide information flow and alignment of administrative activities across teams
  • Contributes to a culture of knowledge sharing, flexibility and mutual team support
  • Creates multi-level and repeating tasks for self and others including tracking of departmental actions
  • Manages multiple calendars using features such as 'show through' and adding tabs
  • Helps others understand the wide range of functions available with calendaring software
  • Adds notes, attachments or reminders to tasks or appointments for self and others
  • Prints using varied and complex setup, designs and page combinations
  • Compares and contrasts functionality among different releases
  • Facilitates the structured sharing of key information, decisions, and updates across the department
  • Recommends remediation actions as required
  • Identifies risks around the use of information
  • Reports on the consolidated status of information controls to inform effective decision-making
  • Monitors the implementation of effective controls for internal delegation, audit and control relating to information and records management
  • Supports the implementation of information and records management policies and standard practice
  • Maintain project portals and document libraries;
  • Report on project status;
  • Supports project managers in implementing changes to scope, resources, or timelines as needed
  • Ensures change management procedures are documented and executed in line with organizational policies
  • Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc
  • Deals with problems and issues, managing resolutions, corrective actions, lessons learned, and the collection and dissemination of relevant information
  • Implements stakeholder engagement/communications plan
  • Collects and uses feedback from customers and stakeholders to help measure the effectiveness of stakeholder management
  • Helps develop and enhance customer and stakeholder relationships
  • Supports in the planning and organization of internal and external stakeholder events, workshops and initiatives
  • Compiles and produces meeting minutes, engagement reports and action plans to support stakeholder relationships
  • Assists in the effective planning and control of resources
  • Assisting in resource allocations
  • Ensures proper resource allocation and monitoring to meet deadlines
  • Monitoring project performance, and approving time from resources
  • Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects

Requirements

  • NATO Secret security clearance
  • Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience
  • Strong analytical, business analysis, Power BI, and reporting skills
  • Strong experience with agile ways of working and tools for Kanban boards
  • Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now)
  • Experience in the application of strong planning, analytical and problem-solving skills
  • Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff
  • Proven ability to build relationships with a variety of stakeholders
  • Strong communication skills in writing, speaking and presenting
  • Experience in the application of strong planning, analytical and problem-solving skills

  • Principal Assistant

    3 semanas atrás

    Oeiras, Lisboa, Portugal GardPass Consulting & Space Tempo inteiro

    Start date: February 2026Clearance: NATO Secret or equivalentLocation: Oeiras, PortugalRequirements:Strong analytical, business analysis, Power BI, and reporting skillsStrong experience with agile ways of working and tools for Kanban boardsThorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or...

  • Principal Assistant for NATO with security clearance

    3 semanas atrás

    Oeiras, Lisboa, Portugal Work Life Group NL Tempo inteiro

    Would you like to join the leading international intergovernmental organization?The Principal Assistant in Business Management provides high-level support in managing administrative, project, and stakeholder engagement activities within the organization. This role ensures efficient operation of business processes, facilitates effective communication, and...

  • Marketing Assistant

    Há 5 dias

    Oeiras, Lisboa, Portugal Omnitel Tempo inteiro

    Para um dos nossos principais clientes do setor tecnológico, procuramos um(a) Marketing Assistant para dar apoio ao Marketing Manager.Principais tarefas:Suporte direto ao Marketing Manager em PortugalPlanificação e gestão de ações de MarketingAssegurar-se que todas as ações cumprem com as Brand Guidelines da marca e são executadas dentro dos prazos...

  • Principal Assistant for NATO with security clearance

    3 semanas atrás

    Oeiras, Lisboa, Portugal WLG Tempo inteiro

    Would you like to join the leading international intergovernmental organization?The Principal Assistant in Business Management provides high-level support in managing administrative, project, and stakeholder engagement activities within the organization. This role ensures efficient operation of business processes, facilitates effective communication, and...

  • Board Assistant

    3 semanas atrás

    Oeiras, Lisboa, Portugal Taguspark Tempo inteiro

    Sobre o TagusparkO Taguspark – Cidade do Conhecimento, é o maior parque de ciência e tecnologia em Portugal que reúne empresas, universidades, centros de investigação e instituições num ecossistema de inovação, conhecimento e desenvolvimento económico. Localizado em Oeiras, o Taguspark promove a ligação entre ciência, tecnologia, cultura e...

  • Assistente Financeiro Júnior

    3 semanas atrás

    Oeiras, Lisboa, Portugal Eurofirms Group | People first Tempo inteiro

    A Eurofirms Services está a recrutar umFinance & Operations Assistant(M/F)para integrar a equipa de um dos nossos clientes.Principais Responsabilidades:Gestão da frota de veículos, incluindo contas Via Verde e relacionamento com empresas de leasing;Emissão de ordens de compra e processamento de faturas, preparação de relatórios de transações...

  • Assistente Júnior em Gestão de Instalações, Manutenção e Representante de Segurança

    Há 7 dias

    Oeiras, Lisboa, Portugal Taguspark Tempo inteiro

    Descrição da EmpresaO Taguspark é o maior Parque de Ciência e Tecnologia de Portugal, acolhendo mais de 160 empresas de base tecnológica e recebendo diariamente mais de profissionais. Localizado no dinâmico coração de Oeiras, é um polo de inovação e colaboração. O Parque integra também o Instituto Superior Técnico (IST), reconhecido...

  • Assistente Júnior em Gestão de Instalações, Manutenção e Representante de Segurança

    3 semanas atrás

    Oeiras, Lisboa, Portugal Taguspark Tempo inteiro

    Descrição da EmpresaO Taguspark é o maior Parque de Ciência e Tecnologia de Portugal, acolhendo mais de 160 empresas de base tecnológica e recebendo diariamente mais de profissionais. Localizado no dinâmico coração de Oeiras, é um polo de inovação e colaboração. O Parque integra também o Instituto Superior Técnico (IST), reconhecido...

  • Principal Assistant

    2 semanas atrás

    Oeiras, Portugal Vector Synergy Tempo inteiro

    Principal Assistant - Business Management **Location**: Oeiras, Portugal **Security Clearance**: NATO Secret **Reference No**: C004537 / Oeiras **Skills, knowledge, experience required**: - Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related...

  • Principal Assistant

    3 semanas atrás

    Oeiras, Portugal Vector Synergy Tempo inteiro

    Principal Assistant – Business Management Location:Oeiras, Portugal Security Clearance:NATO Secret Reference No:C / Oeiras Skills, knowledge, experience required: Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience; Strong analytical,...

  • C004537 Principal Assistant

    3 semanas atrás

    Oeiras, Portugal EMW, Inc. Tempo inteiro

    Deadline Date:  Friday 16 January 2025 Requirement Title: Principal Assistant – Business Management Location:  Oeiras, Portugal Full time on-site:  YES Total Scope of the request (hours): 836 Required Start Date:  09-FEB-2026 End Contract Date: 31-DEC-2026 Required Security Clearance:  NATO Secret Specific Working Conditions:  Work office Duties...

  • Principal Assistant

    4 semanas atrás

    Oeiras, Portugal Vector Synergy Tempo inteiro

    Principal Assistant – Business Management Location: Oeiras, Portugal Security Clearance: NATO Secret Reference No: C0045 37 / Oeiras Skills, Knowledge, Experience Required - Higher vocational Training in a relevant discipline with 5 years post‑related experience. Or, a secondary educational qualification with 3 years post‑related experience. -...

  • Executive Assistant

    Há 2 dias

    Oeiras, Portugal Spektrum Tempo inteiro

    Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you. **Who we are supporting** The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT)...

  • Marketing Assistant

    Há 4 dias

    Oeiras, Portugal Omnitel Tempo inteiro

    Para um dos nossos principais clientes do setor tecnológico, procuramos um(a) Marketing Assistant para dar apoio ao Marketing Manager. Principais tarefas: Suporte direto ao Marketing Manager em Portugal Planificação e gestão de ações de Marketing Assegurar-se que todas as ações cumprem com as Brand Guidelines da marca e são executadas dentro dos...

  • Principal Assistant for NATO with security clearance

    4 semanas atrás

    Oeiras, Portugal WLG Tempo inteiro

    Would you like to join the leading international intergovernmental organization?The Principal Assistant in Business Management provides high-level support in managing administrative, project, and stakeholder engagement activities within the organization. This role ensures efficient operation of business processes, facilitates effective communication, and...

  • Principal Assistant for NATO with security clearance

    Há 2 dias

    Oeiras, Portugal WLG Tempo inteiro

    Would you like to join the leading international intergovernmental organization?The Principal Assistant in Business Management provides high-level support in managing administrative, project, and stakeholder engagement activities within the organization. This role ensures efficient operation of business processes, facilitates effective communication, and...

  • Principal Assistant for NATO with security clearance

    3 semanas atrás

    Oeiras, Portugal Wlgroup Tempo inteiro

    Would you like to join the leading international intergovernmental organization? The Principal Assistant in Business Management provides high-level support in managing administrative, project, and stakeholder engagement activities within the organization. This role ensures efficient operation of business processes, facilitates effective communication, and...

  • Principal Assistant for NATO with security clearance

    3 semanas atrás

    Oeiras, Portugal WLG Tempo inteiro

    Would you like to join the leading international intergovernmental organization?The Principal Assistant in Business Management provides high-level support in managing administrative, project, and stakeholder engagement activities within the organization. This role ensures efficient operation of business processes, facilitates effective communication, and...