Project Coordinator

Há 7 dias

Porto, Porto, Portugal Jolera Tempo inteiro

Jolera is a global technology powerhouse, one of the fastest-growing Global Systems Integrators (GSI) and Managed Security/Service Providers (MSP/MSSP) in the world. With 650+ experts across 15 countries, we deliver secure, scalable, and intelligent solutions that help organizations modernize, protect, and accelerate their business. Our clients span enterprise, mid-market, and channel partners across North America and Europe. We specialize in complex transformation work across cloud, infrastructure, networking, cybersecurity, and AI-enabled operations. The Enterprise Advisory Services (EAS) team supports clients through complex initiatives including cloud modernization, cyber transformation, infrastructure consolidation, and M&A-driven integration programs.
Role Overview We are seeking a Project Controller to join the Enterprise Advisory Services (EAS) team and support large-scale transformation and integration projects across Europe. This role is ideal for a structured, detail-oriented communicator with strong organizational skills and foundational project-management knowledge. You will work closely with Project Managers, Architects, and technical delivery teams to maintain project governance, documentation accuracy, scheduling, reporting, and coordination across multiple workstreams. This is a project coordination and control role, not a senior PM position — perfect for someone who excels at creating structure in fast-paced environments and keeping programs on track.   Project Coordination & Governance
  • Maintain project schedules, RAID logs, task trackers, and reporting dashboards.
  • Support Project Managers and Program Leads with planning activities across multiple teams.
  • Ensure governance processes are followed, including updates, documentation, and change controls.Coordinate cross-functional activities with technical teams, customer stakeholders, and vendors.

Documentation & Reporting
  • Prepare status reports, meeting minutes, action logs, risk summaries, and milestone updates.
  • Maintain structured document repositories and version-controlled project files.
  • Assist in preparing customer-facing presentations and executive summaries.
  • Capture and track decisions, issues, and next steps across program workstreams.

Stakeholder Coordination
  • Organize meetings, workshops, and cadence calls across geographically distributed teams.
  • Facilitate clear communication between EAS, customers, and internal engineering groups.
  • Support preparation of agendas, pre-read materials, and follow-up documentation.
Financial & Administrative Support
  • Track project hours, budgets, burn rates, and financial forecasts.
  • Assist with invoice validation, time-entry accuracy, and allocation tracking.
  • Identify cost variances and escalate risks to PMO leadership.

M&A Program Support
  • Assist in tracking Day-1, Day-30, and Day-90 integration activities.
  • Maintain synergy trackers, cross-company communication logs, and integration plans.
  • Support coordination across multiple merging entities or technical workstreams.

Continuous Improvement
  • Contribute to template development, reporting enhancements, and PMO process improvements.
  • Support knowledge transfer and ensure smooth transitions across project phases.
  • Help implement consistency and structure across all EAS-led engagements.
  Required Skills
  • Excellent written and spoken English and German.
  • Strong organizational, documentation, and coordination skills.
  • Ability to work effectively in a fast-paced enterprise environment.
  • Strong communication skills and comfort working with multiple teams.
  • Experience with collaboration tools (Teams, SharePoint, Jira/Confluence, or similar).
Project Management Knowledge
  • Foundational understanding of PMBOK or similar frameworks.
  • Familiarity with RAID logs, milestone tracking, change control, and governance structures.
  • Experience supporting IT, consulting, or integration projects preferred (not required).
Nice to Have
  • M&A program experience or exposure.
  • Strong Excel/reporting skills.
  • Additional European languages.

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