Coordinator, Administrative Services

Há 4 dias

Portugal sierrapeople Tempo inteiro

Sonae Sierra is an international real estate company dedicated to delivering solutions to meet our client's ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.
We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of real estate.

We are currently looking for a new member for the Facility Management team to join us in the position of Coordinator, Administrative Services - Fleets & Facilities.

Working Place: Sonae Sierra's Central Offices in Lisbon

Requirements:

  • Minimum 2 years of experience in general management positions (including team management).
  • Studies: Management, Economics or Engineering-related areas – preferably.
    Relevant professional experience in workplace/office management, supplier coordination, car fleet administration, and wellness/occupational health programs.
  • Team coordination skills: Ability to organise, motivate, support, and train both the internal and outsourced teams, distributing tasks and resources efficiently.
  • Flexibility and autonomy: Comfortable handling a wide range of responsibilities and adapting to changing priorities and situations.
  • Critical and analytical thinking: Skilled in reviewing and optimising internal processes, monitoring performance, and supporting achievement of KPIs.
  • Strong attention to detail and organisational abilities: For managing routines, controlling stocks, handling administrative processes, and maintaining document archives.
  • Internal customer care: Service-minded, proactive in responding to internal requests and ensuring a positive workplace experience.
  • Excellent communication and negotiation skills: To work with suppliers, internal stakeholders, and external authorities.
  • Knowledge of Safety, Health & Environment (SHE) practices and relevant legislation; experience in legal site representation is a plus.
  • Fluency in English.

Responsibilities: 

  • Daily coordination of the Lisbon offices, human resources (shifts, vacations, substitutions), car fleet, and mobile communications.
  • Support and implementation of occupational health and wellness initiatives.
  • Coordination of supplier selection and negotiation processes.
  • Legal and KPI/reporting compliance, and budget oversight.
  • Continuous process improvement and involvement in innovation activities.
  • Ensure a safe, healthy, and productive work atmosphere.
If this sounds like the kind of challenge you would enjoy, we'd love to hear from you

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