R&D Operations Specialist

CAPGEMINI ENGINEERING

Capgemini Engineering Portugal is strengthening its operational capabilities to support the growing complexity of Research & Development activities. As part of our Technology and Innovation (T&I), we are expanding our team with a detail-oriented and proactive
R&D Operations Specialist
.

If you are passionate about process optimization, data quality, and enabling innovation through operational excellence, this is your opportunity to join a dynamic and forward-thinking team.

YOUR MISSION

You will play a key role in enabling the operational excellence of T&I department, supporting the teams behind innovation delivery. This role combines structured thinking with hands-on execution, focusing on improving how we manage, track, and report innovation work.

You will be expected to contribute to the
design and continuous improvement of internal processes
, ensuring they are efficient, scalable, and well-documented. You will also help
develop and maintain tools
that support data validation, reporting, and decision-making.

This is a collaborative role, ideal for someone who enjoys optimizing operations and enabling teams to focus on technical delivery.

YOUR ROLE

• Designing, maintaining, and improving operational tools to support reporting, planning, and data validation;
• Ensuring monthly timesheet submissions are aligned with planned allocations (correct hours in correct projects);
• Participating in the Month-End Closing process, applying critical thinking to analyze deviations from forecast (e.g., hours, costs, revenues);
• Managing the procurement process: requesting quotes, liaising with suppliers, tracking ETAs, and updating cost/revenue forecasts accordingly;
• Handle multiple administrative tasks including: i) Follow-up of e-mails and tasks, ii) recording meeting minutes, iii) conducting errands;
• Support administrative workflows, including follow-up communications, digital documentation archiving, and access management for project files and tools;
• Conduct periodic and frequent checklists to update and validate various files and procedures:
• Providing operational support to other key departmental activities, including Payment Requests, Marketing Events, and Audits.

YOUR PROFILE

• Advanced Microsoft Excel skills;
• Strong interest in automation and efficiency, with familiarity in tools such as Power Automate, Power Query, Power Apps and other solutions;
• Proficient in other Microsoft Office Tools: MS Word, MS Teams, MS SharePoint, MS OneNote etc.;
• Professional working proficiency in English, enabling effective communication with international teams and stakeholders;
• Familiarity with Capgemini's policies, organization, unit, and people is a plus;
• Ability to cope with and handle pressure;
• Capability to work with tight deadlines;
• Keen attention to small details;
• Interest in accounting and quantitative analysis;
• Initiative-taker and explorer of new solutions;
• Strong problem-solving skills;
• Excellent networking abilities;
• Adherence to processes and checklists are essential traits for this role.

What You'll Love About Working Here

• Join an innovation-driven team with real impact on strategic projects;
• A chance to lead pioneering research in a globally recognized engineering powerhouse;
• Collaborative and inclusive work environment;
• Continuous learning and development through Capgemini's global innovation ecosystem;
• Access valuable training and certifications in cutting-edge technologies;
• Competitive compensation and benefits package;
• Flexibility to work in hybrid mode;
• Health and life insurance;
• Referral program with bonuses for talent recommendations;
• Great office locations.

Shape the future of secure communications. Lead innovation. Make impact.

• Apply now and help us turn bold ideas into scalable innovation.