Junior Conveyancing Secretary

Há 7 dias

Western Cape Portugal Igrow Wealth Tempo inteiro
IGrow Wealth Investments Group of Companies, proudly positioned as South Africa's #1 Investment company is looking for a Junior Conveyancing Secretary to join our team in Durbanville, Cape Town.

If you are detail-oriented, proactive, and passionate about property transactions, this is your opportunity to grow your career in a dynamic and supportive environment.

To qualify for this position, you need:
  • Matric
  • Minimum of 2 years experience within a similar role.
  • Postgaduate Diploma in Paralegal Studies.
  • Valid drivers license and reliable transport.
Duties and responsibilities include, but not limited to:

Reporting:
  • Report to senior conveyancing secretaries.
  • Assist senior conveyancing secretaries with conveyancing-related tasks where necessary.
Transaction Management:
  • Take ownership of property transactions.
  • Open files on E4 and AJS, prepare and manage files in accordance with specified requirements, including conducting necessary property and personal searches.
  • Compile documentation for FICA purposes.
  • Organise and maintain legal files for each property transaction, ensuring that all documents related to transfers, bonds, and cancellations are accurately filed.
Drafting Legal Documents:
  • Accurately compile documentation for FICA purposes.
  • Accurately draft legal documents using E4 / Lexis Convey software.
  • Obtain Transfer Duty, Rates Clearance, and Homeowners/Body Corporate consents if requested by Seniors.
Stakeholder Communication:
  • Maintain effective communication with both internal and external parties, including banks, municipalities, rates consultants, estate agents, the Deeds Office, and others.
Client Interaction and Relationship Management:
  • Ensure that all required documents (e.g., identity documents, proof of payment) are collected from Sellers and Purchasers for the transfer process).
  • Scheduling meetings with clients and various stakeholders.
  • Sending and following up with clients on transfer documentation.
  • Maintain regular communication with clients, providing updates throughout the conveyancing process (If required by the Seniors).
Progress Tracking and Deadlines:
  • Track the progress of property transactions to ensure deadlines are met and that all procedural steps are followed.
Additional duties:
  • Assist the bookkeeper with allocating funds to relevant files.
  • Independently attend to receiving registered deeds from the deeds office, delivering of documentation and archiving of files.
  • General conveyancing secretary duties.
If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.


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