Invoicing Supervisor

1 semana atrás

Maia Porto, Portugal Adecco Permanent Recruitment Tempo inteiro

Adecco is recruiting an
Invoicing Supervisor
for a prestigious Shared Service Center located in Maia.

Key Responsibilities:

  • Oversee the entire billing cycle, ensuring timely and accurate invoicing in compliance with internal controls and regulatory requirements.
  • Monitor workloads across the team, adjusting resources to meet priorities and deadlines.
  • Act as the escalation point for complex invoicing or process issues, supporting Analysts and Referents in resolution.
  • Track and report invoicing KPIs, analyzing trends and identifying opportunities for streamlining and improvement.
  • Lead or contribute to continuous improvement projects aimed at increasing efficiency, compliance, system usage, and process quality.
  • Prepare regular management reports and provide insights to senior leadership.
  • Perform manual adjustments in ERP (freight, turnover, and stock provisions).
  • Ensure adherence to SOX controls, and liaise with internal and external auditors.
  • Collaborate with other departments (logistics, sales, etc.) to ensure alignment and smooth operations.
  • Build and maintain effective relationships with internal stakeholders and external suppliers.
  • Ensure oversight of transactions processed by third-party providers, monitoring controls and interactions performed by the team to guarantee compliance with internal policies, Incoterms, accounting standards, and audit requirements.
  • Provide leadership and direction to the team, ensuring objectives and deadlines are met.
  • Manage, coach, and develop team members through regular feedback, performance evaluations, and training support, while also addressing aspects of people management such as absenteeism, adherence to workplace policies, and conflict resolution.
  • Promote a positive team culture focused on accountability, collaboration, and continuous learning.

Requirements:

  • Bachelor's degree in Finance, Business Administration, Accounting, or related field.
  • Equivalent secondary education combined with solid professional experience in Invoicing, Accounts Receivable, Collections, or Finance may also be considered.
  • 3–5 years of experience in Invoicing, Accounts Receivable, Collections, finance operations, or other relevant Finance-related positions, preferably in multinational/shared services organizations.
  • Strong leadership and people management skills, with experience in coaching and developing teams.
  • Excellent organizational and problem-solving abilities, with a proactive and hands-on approach.
  • Strong communication skills in English; proficiency in additional languages (e.g., French, German, Spanish, Italian, Portuguese) is a plus.

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