Senior Assistant, Global HR

At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women's health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world.

Every person at Ferring works together to change lives and help people build families. Our corporate teams offer empowering, innovative, challenging and rewarding careers – we are motivated to make a difference. To reach our full potential we collaborate, and respect and value diverse contributions so that we can grow as an organisation and as professionals. Together we can influence the world around us to make life and work better.

Ferring+You

You will support our Global HR organization, working closely with the Centers of Excellence to ensure a smooth coordination across calendars, travel, expenses, contracts, suppliers, and documentation.

Your day at Ferring

• Handle the full PO-to-pay process, including creating and tracking POs and invoices, coordinating suppliers, maintaining budget tracking, supporting Finance/Procurement, and resolving vendor and stakeholder queries.

• Coordinate the full agreement and contract lifecycle, ensuring documents are correctly created, routed, approved, signed, and stored in Icertis or Adobe Sign, while liaising with Legal, Procurement, and internal stakeholders to keep processes compliant and on track.

• Manage COE expense processes, supporting Concur submissions, organizing receipts, resolving missing or blocked items, handling corporate card setup and issues, and coordinating with Finance and support teams to ensure compliant, accurate expense reporting.

• Coordinate end‑to‑end travel arrangements for COE teams, including booking flights and hotels, managing visas and authorisations, arranging local transport, and organising all travel details for smooth, compliant trips.

• Maintain HR SharePoint content, distribution lists, Teams groups, and team calendars, ensuring information is accurate, access is updated, and new joiners are properly included in communications and recurring meetings.

• Manage COE calendar and scheduling logistics, including organizing meetings and rooms, coordinating travel and time‑zone considerations, maintaining clear and updated calendars, aligning with multiple stakeholders, and adjusting schedules or details as needed.

• Coordinate meetings, onsites, and offsites end‑to‑end, managing logistics, materials, documentation, venues, catering, travel, guest arrangements, and structured folders to ensure smooth, well‑organised events.

• Coordinate visitor and guest logistics at the HQ, including scheduling meetings, registering visitors, arranging badges and lunch tickets, preparing workspaces, and supporting any related team meals or gatherings.

• Maintain clear, well‑structured COE documentation and folders, ensuring files are organised, stored in the correct platform (Teams or OneDrive), regularly cleaned up, properly archived, and accessible to the right stakeholders.

Behind our innovation…There's you

• 5+ years of experience in executive support, HR operations or finance administration.

• Strong organisational and multitasking skills with high attention to detail.

• Experience with systems such as Coupa, Concur, SharePoint, Teams and Excel (advanced).

• Ability to coordinate with multiple stakeholders across regions and functions.

• Fluency in English; excellent communication skills.

People come first at Ferring

• Get inspired from our commitment to advocate for everyone's right to build a family, no matter who you are, where you live or who you love

• Our inclusive support package – "Building Families at Ferring" provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role. Subject to a minimum period of employment at Ferring.

• Parental leave for both birthing and non-birthing parents

• Extended support on family building journey.

Making a difference in the life of millions of people means we succeed by working together. Our diverse backgrounds, experiences, expertise, and perspectives enable us to find solutions to even the most challenging problems, and our success is tied to each team member's contributions. Imagine the power of your career when it's Ferring + You.

Behind our purpose… There's you

If our mission and your vision are aligned, please apply

We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status.

Note to agencies: this search is being managed by Ferring's Talent Acquisition team. Kindly do not send us spontaneous profiles