Press Fleet Administrative Specialist

Company Description

MSX International Group is the leading global provider of outsourced business solutions for the automotive industry making business in more than 80 countries. MSXI's deep industry expertise combined with advanced data analytics and custom software solutions improve the performance of automotive dealership networks by increasing revenue, reducing cost, and enhancing customer satisfaction.

Job Description

About the Role

We are seeking a highly organized and detail-oriented Press Fleet Administrative Specialist to manage press vehicle operations. This position plays a key role in ensuring smooth fleet logistics, compliance, and premium brand representation in media and stakeholder engagements.

Key Responsibilities

Fleet Management & Logistics

• Manage press vehicle pools (cars and motorcycles).
• Oversee entry and exit of vehicles into the press fleet, including registration, documentation, and initial checks.
• Coordinate with logistics and dealerships for vehicle delivery and return.
• Ensure compliance with data protection regulations and maintain accurate records in fleet management systems.
• Manage vehicle documentation, insurance, toll systems, parking, and related services.
• Track and manage notifications (traffic offenses, toll charges, fines).
• Schedule and supervise vehicle cleaning, fueling, charging, and maintenance.
• Coordinate repairs, servicing, and insurance claims, including recall activities.
• Order parts and accessories for press vehicles as needed.

Administrative & Operational Support

• Manage personalized handover and return of vehicles, logging usage and mileage.
• Provide logistics support for events, VIPs, and internal departments.
• File and archive vehicle loan forms (paper and digital) and digitize invoices from energy/fuel providers.
• Communicate with stakeholders regarding fleet operations and handle urgent troubleshooting.
• Create and send vehicle specification sheets to media.
• Support related departments with similar tasks.

Qualifications

• Mandatory university degree in Communications, Marketing, Business Administration, or related field.
• Proven experience in the automotive industry, preferably with premium brands.
• Solid understanding of vehicle fleet operations and logistics platforms.
• Strong organizational and administrative skills with the ability to manage multiple responsibilities independently.
• Excellent interpersonal and communication skills for professional stakeholder interaction.
• Ability to work under pressure and maintain accuracy in fast-paced environments.
• Valid A and B driving licenses, with a minimum of 6 years of driving experience (mandatory).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Native or C1-level proficiency in Portuguese and English (mandatory).

Join us and contribute to delivering premium experiences through efficient press fleet operations

Additional Information

With over 5,000 employees based in more than 80 countries across the globe, our teams provide industry leading expertise that spans:

• Consumer Engagement
• Parts, Accessories & Service Performance
• Actionable Insights
• Repair Optimisation & Compliance
• Learning Solutions
• Distribution & Sales Performance

Our proven track record means that we now partner with almost every car manufacturer on the market.

The MSX Purpose

To empower Movers and Makers to thrive in our ever-changing world

The MSX Mission

To harness our expertise in mobility, the creativity of our global teams, and the power of technology, to craft tailored, sustainable and innovative solutions.

The MSX Vision

To be the clients' first choice, recognised for our operational excellence and commitment to driving change and innovation in the mobility industry.

MSX is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, neurodiversity or other personal characteristics and backgrounds, age, sexual orientation, gender reassignment, religion or belief, or marital and parental status. As users of the Disability Confident scheme, we interview all disabled applicants who meet the minimum criteria for the vacancy.