Administrative Assistant

Há 11 horas


Lisbon, Portugal Boston Consulting Group Tempo inteiro

Who We Are

BCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world's best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We count on your authenticity, exceptional work, and strong integrity. In return we are committed to supporting you in discovering the most fulfilling career journey possible-and unlocking your potential to advance the world.

 

BST is the operational heart of our business and is invaluable to our success. Roles such as finance, human resources, risk, and IT, help propel BCG forward. BST employees support the core of the organization and provide outstanding value to the business. As a BST member, you will work with inspiring, talented, dedicated, and curious colleagues in an energizing, fast-paced environment in which people are treated with respect and help one another to succeed. Working at BCG provides you with the opportunity to grow through interesting and challenging work and to have an active voice in your personal career development.



What You'll Do

In 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support from this new hub. Although you will need to be a master of tasks, we need critical thinkers and problem solvers. We expect you to go beyond transactional support. Your role and day-to-day experience will vary depending on the tenure of the stakeholders you support.

 

Administrative Assistants are an essential part of our local offices and BCG fabric. As an AA in our newly established Lisbon Hub office, you will have a unique experience in a “start-up” setting within a 30,000+ employee firm. This is an exciting opportunity to take on more responsibility, wear many hats, and shape the culture and team for the new office. A successful AA has a “can do” mentality, is flexible, and is eager to build strong connections across teams as our office footprint grows.

 

Administrative Assistants are expected to grow throughout their careers at BCG, building and improving their skills to match the evolving needs of our firm, our leaders, and our clients. You will have the opportunity to define your career path based on the intersection of your skills, desires, and the ever-evolving needs of the business.

 

You're Good At:

Providing proactive support to senior BCG CT and BST leaders with internal/external commitments in a fast-paced and dynamic client service environment. Your primary responsibilities are as follows; however, some days will be more administrative-focused than others:

  • Organizing and scheduling (and re-scheduling) client/internal meetings and events with an understanding of business priorities – proactively managing extremely complex calendars
  • Anticipating and coordinating point-to-point travel needs as necessary, including booking (and unbooking) hotels and transportation
  • Processing timesheets and expenses on a timely basis
  • Proactively anticipating and solving problems before they arise
  • Maintaining confidentiality – you will be privy to sensitive information

Proactively leaning in to support high-leverage activities for executives and their case teams (this will vary by your stakeholders’ needs):

  • Actively supporting business development efforts
  • Conducting research and gathering information to help problem solve questions
  • Assisting with the preparation and proofreading of client team materials, including slides, proposals, and onboarding decks
  • Anything else you (or your stakeholder) determine necessary – we encourage you to be creative and think outside the box
  • Acting as a thought partner and trusted advisor to your stakeholders’ teams
  • Making sure your stakeholders know the information they need to know to best set them up for success with their external and internal (BCG) clients
  • Enabling your stakeholders to make the best use of their time
  • Taking initiative to proactively bring to-dos or priorities "from the back burner to the front burner" for your stakeholders

Building effective working relationships with your key stakeholders and your peers as you work together to get things done. This will be crucial to your success in your career at BCG.

  • Partnering closely with other AAs in your network to build deep relationships and progress scheduling for complex meetings and events. Many of your peers will be supporting stakeholders who may work closely with your stakeholders
  • Building relationships across the office with other internal teams (e.g., HR, IT, Office Services) as our footprint grows


What You'll Bring

  • Bachelor's degree strongly preferred 2+ years of experience ideally in professional services or multi-national companies
  • Fluency in English and German
  • Demonstrated leadership and/or customer service experience
  • Proficiency in Microsoft Office product suite (Outlook, PowerPoint, Word, and Excel)Curiosity – you are interested in understanding the big picture; you possess a drive to learn about what is going on and independently ask “why” in order to exercise appropriate prioritization and judgment with daily activities; understanding the broader objectives will help you be successful in this role
  • Insight – you can connect the dots, identify patterns, make predictions, and take intuitive leaps; you are willing to take ownership to get to a great answer; you are open to feedback
  • Teaming – you create effective working relationships and build connections across all stakeholders; you develop a brand that compels people to engage; you demonstrate high levels of customer service
  • Execution – you are committed to getting the job done well (and efficiently) ; you are organized and detail oriented


Who You'll Work With

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

Additional info

GROUP SPIRITIn the spirit of BCG, we're so much more than our daily business. You can look forward to frequent team-building and office activities.WORKING LIFEYou can be assured of receiving an attractive, competitive, and performance-based compensation package with fixed and variable components.We have your future in mind-covered by our comprehensive insurance and retirement programs.LEARNING CURVEThe sky's the limit? Our broad selection of training and development offers will help you grow day after day.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
BCG is an E - Verify Employer. Click here for more information on E-Verify.


  • Administrative Assistant

    3 semanas atrás


    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    4 meses atrás


    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    5 meses atrás


    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...


  • Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...


  • Lisbon, Portugal Boston Consulting Group Tempo inteiro

    Who We AreBCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world's best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We...


  • Lisbon, Portugal Boston Consulting Group Tempo inteiro

    Who We AreBCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world's best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We...


  • Lisbon, Portugal Fórmula do Talento Tempo inteiro

    A Fórmula do Talento é uma empresa de consultoria de Recursos Humanos que apoia as empresas portuguesas na promoção e desenvolvimento dos seus colaboradores. Para um dos nossos prestigiados clientes, procuramos um Courier & Administrative Assistant (m/f) que reportará diretamente ao CEO. Principais Responsabilidades: Gerir o processo anual de...


  • Lisbon, Portugal AxiansPT Tempo inteiro

    At AXIANS we are looking for the right talent, for the right place. We work daily to engage our people in a collaborative and inclusive environment, with a culture of proximity. Also, part of our culture is our concern for the environment and the implementation of social and environmental corporate responsibility actions.This is your opportunity to join an...

  • Office Assistant

    3 meses atrás


    Lisbon, Portugal Aptia Group Tempo inteiro

    Joining us in a newly-created role of Office Assistant, you'll be part of a vibrant team supporting the Lisbon office. You will be collaborating closely with colleagues to manage and enhance our workspace, fostering a stimulating environment. You will play a pivotal role in maintaining our seamless operations while enjoying a stimulating work environment...

  • Executive Assistant

    1 semana atrás


    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. As an executive assistant you will provide comprehensive, timely and accurate administrative support to experienced Senior...

  • Executive Assistant

    1 semana atrás


    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOAs an Executive Assistant (EA) you will provide comprehensive, timely and accurate administrative support to experienced Senior Leaders across EMESA from our Global Services hub in Lisbon. On occasion, you may support leaders outside of your direct remit and provide broader team support. You are required to collaborate with all relevant parties...

  • Virtual Assistant

    4 semanas atrás


    Lisbon, Portugal U Trust Insurance Agency LLC Tempo inteiro

    Company Overview:U Trust Insurance Agency LLC is a rapidly growing insurance provider with operations across 28 US states. We are committed to delivering excellent customer service and innovative solutions to meet our clients' needs. As we continue to expand, we are seeking a skilled and dedicated Virtual Assistant to join our team. This is a fully remote...

  • Executive Assistant

    Há 11 horas


    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    Who We AreBCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world's best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We...


  • Lisbon, Portugal Klass Wagen Tempo inteiro

    Location:  Lisbon, Parque das Nações.⏰ Schedule: Monday to Friday, from 08:30 to 17:30. What we offer:Salary up to 1200 euros gross (fixed salary + meal card + fixed bonus)Public transport subsidyHealth insurance at discounted priceCoverflex (vale infância)A friendly teamOpportunities for professional growth and developmentManagers that care about...


  • Lisbon, Portugal WTW Tempo inteiro

    Description About Us WTW is an award-winning advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. From the Titanic ship in 1912 to The Moon Buggy in 1971, WTW has a richness in insurance history dating back to 1828. Our WTW Regional Delivery Hub based in the heart of Lisbon - encompasses a 175 strong...

  • Secretária Executiva

    2 semanas atrás


    Lisbon, Portugal Pestana Group Tempo inteiro

    O Pestana Hotel Group, o maior grupo hoteleiro multinacional de origem Portuguesa, está a recrutar para a posição de Executive Assistant (Departamento Financeiro) Principais tarefas: Apoio à administração e diretores nomeadamante, ajuda em expense vouchers, marcação de viagens, apoio em reuniões e elaboração de actas; Gestão...


  • Lisbon, Portugal WTW Tempo inteiro

    About Us WTW is an award-winning advisory, broking and solutions company that helps clients around the world turn risk into a path for growth.  From the Titanic ship in 1912 to The Moon Buggy in 1971, WTW has a richness in insurance history dating back to 1828. Our WTW Regional Delivery Hub based in the heart of Lisbon - encompasses a 175 strong global...

  • Assistant Clientèle

    3 meses atrás


    Lisbon, Portugal Blu Selection Tempo inteiro

    Vos responsabilités et votre impact en tant qu'agent du service clientèle à Lisbonne seront les suivants :EU Citizenship or valid work permit/ residency card mandatoryAssister les clients dans leurs demandes par e-mail, téléphone et chat en direct.Collecter et mettre à jour les données des clientsFournir des informations sur les produits au client...


  • Lisbon, Portugal Blu Selection Tempo inteiro

    Vos responsabilités et votre impact en tant qu'agent du service clientèle à Lisbonne seront les suivants : EU Citizenship or valid work permit/ residency card mandatory Assister les clients dans leurs demandes par e-mail, téléphone et chat en direct. Collecter et mettre à jour les données des clients Fournir des informations sur les produits au...

  • Assistant clientèle

    5 meses atrás


    Lisbon, Portugal Blu Selection Tempo inteiro

    Vous souhaitez aider les gens à obtenir une expérience client la plus simple et la plus agréable possible ? Vous aimeriez travailler dans la capitale ensoleillée du Portugal, Lisbonne, et fournir un service efficace, rapide aux clients tout en établissant des relations solides avec eux?Une entreprise multiculturelle leader dans la gestion de...