Project Manager
1 semana atrás
Position: Project Management Service Contractor
Location: NCI Academy, Oeiras, Portugal (On-site)
Security Clearance: NATO SECRET (Mandatory)
The NCI Academy seeks a highly skilled Project Manager to lead the planning, execution, monitoring, and reporting of complex projects under the Academy s Programmes of Work. The role involves direct coordination with key stakeholders, including NCI Agency staff, the Project Sponsor, and Work Package leads. This position requires a deep understanding of project management methodologies, risk management, and familiarity with NATO s organizational and operational environment.
Key Responsibilities:-
Project Planning & Execution:
- Develop and manage the Project Management Plan (PMP), including tasks, resource allocation, and schedules using ServiceNow.
- Support Work Package Leads in task planning, execution, and status monitoring.
- Oversee resource bookings and track project expenditures via Oracle Enterprise Business Application (EBA) and ServiceNow.
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Project Monitoring & Reporting:
- Prepare and submit quarterly Project Highlight Reports (PHR) and Project Completion Highlight Reports (PCHR).
- Facilitate monthly and quarterly project reviews, capturing action items, decisions, and status updates.
- Provide regular updates on project progress, earned value, budget expenditures, and KPI status to NCI Academy leadership.
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Risk & Issue Management:
- Proactively identify, manage, and mitigate project risks and issues.
- Maintain and update the project risk register in ServiceNow.
- Conduct monthly risk reviews and collaborate with stakeholders on risk mitigation strategies.
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Stakeholder Coordination:
- Lead engagement with NCI Academy, NCI Agency, and ACT stakeholders to ensure alignment on project requirements and deliverables.
- Organize and facilitate meetings and workshops with customers and stakeholders.
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Proposal Development:
- Assist in the development of price proposals for the 2025 Programme of Work, including cost estimation and resource planning using the R2P Business Intake tool.
- NATO SECRET security clearance valid at the time of proposal submission.
- Proven experience managing Programmes of Work between the NCI Agency and large-scale customers.
- Demonstrated expertise in projects focused on Training Needs Analysis, learning solution design, and delivery innovation within the NATO environment.
- Proficiency in both Agile and Waterfall project management methodologies.
- Advanced experience using ServiceNow and JIRA for project tracking and reporting.
- Strong background in risk and issue management, including proactive risk mitigation strategies.
- Familiarity with the NATO Command Structure, NATO Force Structure, and NATO Political Structure.
- Experience working in international settings with military and civilian components.
- Project Management Certification: PRINCE2, PMP, or equivalent.
- Experience in developing training materials and content for educational programs.
- Knowledge and previous experience with NCI Academy processes and operations.
- English language skills at level 3 (STANAG 6001), equivalent to B2-C1 (Upper Intermediate to Advanced level): Listening (3), Speaking (2), Reading (3), Writing (2).
- On-site work at the NCI Academy in Oeiras, Portugal, with occasional travel to other NATO and NCI Agency locations.
- The contractor will operate under the NCI Agency AAS+ Framework Contract, reporting directly to the NCI Academy PM supervisor.
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