Office and facility manager

Há 1 mês

Lisbon, Portugal Mantu Tempo inteiro
Job description

As Office & Facility Manager you will be in charge of:

Fleet management

  • Onboarding: deliver policies accordingly to the given device
  • Offboarding: confirm devices are back to stock
  • Stock management: support the Procurement department to define a minimum stock necessary of devices (laptops, mouses, headsets, keyboards)
  • Send devices from an office to another to optimize fleet
  • Follow-up and update the inventory produced by the Procurement department
  • Ensure coherence of processes for on and offboarding at a Group level

Stock management

  • Follow-up the orders with Procurement team and suppliers (through Ivalua platform)
  • Follow-up and monitor local budgets defined by Office Responsible

Contracts management

  • Follow-up opening and closing contracts linked to office’s services
  • May propose new services and coordinate contract creation
  • Implement future local contract, following RFP with Procurement

Security

  • Guarantee the confidentiality in the office
  • Ensure the secured access to the office
  • Ensure the follow-up of visitors on site
  • Ensure the display for policies and charters
  • Provide a first aid kit up to date
  • Ensure an updated evacuation plan and emergency contact list available and displayed
  • Watch the fire safety measures and evacuation exercises
  • Ensure a proper access to security equipment
  • Ensure a global and yearly maintenance of security equipment
  • Raise security breach and risky cases on the office
  • Put in place evacuation exercises
  • Ensure the follow-up of first aid worker trainings

Processes management

  • Ensure compliance of practices with Group processes
  • Propose processes improvement
  • Lead local project
  • Create, update or correct processes
  • Lead Department projects

Office life

  • Guarantee the quality of the services provided on the office and may propose improvements
  • Ensure operational functioning of the office
  • Follow-up office occupancy
  • Make operational/technical recommendations on building functionalities

Events

  • Follow-up and plan the yearly office events
  • Can propose office events
  • Animate the office
Profile Requirement
  • Fluent in Portuguese and English
  • Bachelor degree done or in progress
  • Strong interest in the Office Manager role
  • Mastery of generative AI is a plus for improving day-to-day productivity
  • Desiring to work in a dynamic and international environment

"Mantu is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics."

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