Executive Assistant

2 semanas atrás

Lisbon, Portugal SWORD Health, Inc Tempo inteiro
Sword Health is on a mission to free two billion people from pain as the world’s first and only end-to-end platform to predict, prevent and treat pain. Delivering a 62% reduction in pain and a 60% reduction in surgery intent, at Sword, we are using technology to save millions for our 2,500+ enterprise clients across three continents. Today, we hold the majority of industry patents, win 70% of competitive evaluations, and have raised more than $300 million from top venture firms like Founders Fund, Sapphire Ventures, General Catalyst, and Khosla Ventures.Recognized as a Forbes Best Startup Employer in 2023, this award highlights our focus on being a destination for the best and brightest talent. Not only have we experienced unprecedented growth since our market debut in 2020, but we’ve also created a remarkable mission and value-driven environment that is loved by our growing team. With a recent valuation of $2 billion, we are in a phase of hyper growth and expansion, and we’re looking for individuals with passion, commitment, and energy to help us scale our impact. Joining Sword Health means committing to a set of core values, chief amongst them to “do it for the patients” every day, and to always “deliver more than expected” on behalf of our members and clients.This is an opportunity for you to make a significant difference on a massive scale as you work alongside 800+ (and growing) talented colleagues, spanning two continents. Your charge? To help us build a pain-free world, powered by technology, enhanced by people — accessible to all. Introduction : The Executive Assistant & Office Manager will manage the calendars, travel, and communications for leadership team members, as well as oversee the smooth operation of the Lisbon office environment. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling both executive and office management duties with discretion and professionalism.

What you'll be doing

Manage comprehensive office services encompassing reception (as needed), shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and other general office duties; Oversee office maintenance and liaise with property management, safety/ security, janitorial staff, internet and audio/visual services, and various vendors to ensure a well-stocked, clean, and functional workspace; Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands; Greet clients and internal/external visitors, promptly addressing or directing inquiries; Assist in organizing, scheduling, and executing onsite events; Handle incoming and outgoing phone calls, both internal and external. Manage leadership team members' calendarS and provide executive assistant support, namely; -Coordinate and manage the calendars of leadership team members, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives. - Proactively anticipate scheduling conflicts and make necessary adjustments to optimize leadership team members' time and availability; - Arrange travel accommodations and itineraries for leadership team members, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiency; - Request to stakeholders meeting agendas, briefing materials, and necessary documentation for leadership team members' engagements, ensuring they are well-prepared and equipped for each interaction; - Serve as a liaison between the leadership team members and internal/external stakeholders, managing communication and correspondence efficiently and professionally; - Assist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and procedures; - Ensure strict confidentiality at all times.

What you need to have:

Availability to work at the Lisbon office 5 days a week 3+ years of experience as an Executive Assistant and/or Office Manager Strong verbal and written communication skills in both Portuguese and English Proficiency with office management and meeting scheduling software, including Google Calendar, Gmail, and Zoom

What we would love to see:

Consulting background (law firm, banks) or start-up background

  • Executive Assistant

    Há 1 mês

    Lisbon, Portugal Michael Page Tempo inteiro

    Our client is a leading multinational company in its sector that is looking for an Executive Assistant to give support to the Managing Director and to an International Director

  • Executive Assistant

    1 semana atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOAs an Executive Assistant (EA) you will provide comprehensive, timely and accurate administrative support to experienced Senior Leaders across EMESA from our Global Services hub in Lisbon. On occasion, you may support leaders outside of your direct remit and provide broader team support. You are required to collaborate with all relevant parties...

  • Executive Assistant

    1 semana atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. As an executive assistant you will provide comprehensive, timely and accurate administrative support to experienced Senior...

  • Secretária Executiva

    2 semanas atrás

    Lisbon, Portugal Pestana Group Tempo inteiro

    O Pestana Hotel Group, o maior grupo hoteleiro multinacional de origem Portuguesa, está a recrutar para a posição de Executive Assistant (Departamento Financeiro) Principais tarefas: Apoio à administração e diretores nomeadamante, ajuda em expense vouchers, marcação de viagens, apoio em reuniões e elaboração de actas; Gestão...

  • Virtual Assistant

    4 semanas atrás

    Lisbon, Portugal U Trust Insurance Agency LLC Tempo inteiro

    Company Overview:U Trust Insurance Agency LLC is a rapidly growing insurance provider with operations across 28 US states. We are committed to delivering excellent customer service and innovative solutions to meet our clients' needs. As we continue to expand, we are seeking a skilled and dedicated Virtual Assistant to join our team. This is a fully remote...

  • Administrative Assistant

    3 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Personal Assistant to the CEO

    3 semanas atrás

    Lisbon, Portugal SheCodes Tempo inteiro

    We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our executive in Lisbon. The ideal candidate will take care of personal logistics, errands, and lifestyle management. This role requires someone with strong attention to detail, excellent communication skills, and the ability to manage multiple tasks...

  • Administrative Assistant

    4 meses atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    5 meses atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    Há 1 mês

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    5 meses atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Part-Time Personal Assistant and Runner in Lisbon

    Há 5 dias

    Lisbon, Portugal SheCodes Tempo inteiro

    Are you a highly organized, proactive, and resourceful individual with excellent organizational skills? We are seeking a versatile Part-Time Personal Assistant / Runner in Lisbon who can support a dynamic executive lifestyle. This role involves personal logistics, errands, and comprehensive lifestyle management.Responsibilities: Manage personal tasks such as...

  • Executive Business Assistant

    3 meses atrás

    Lisbon, Portugal Michael Page Tempo inteiro

    O nosso cliente é uma empresa de referência, tendo actuação nos sectores imobiliários, turismo, construção e emigração.

  • Business Support and Administrative

    3 meses atrás

    Lisbon, Portugal AxiansPT Tempo inteiro

    At AXIANS we are looking for the right talent, for the right place. We work daily to engage our people in a collaborative and inclusive environment, with a culture of proximity. Also, part of our culture is our concern for the environment and the implementation of social and environmental corporate responsibility actions.This is your opportunity to join an...

  • Sous Chef

    7 meses atrás

    Lisbon, Portugal Four Seasons Hotels and Resorts Tempo inteiro

    About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with...

  • Business Support Senior Assistant, CRB

    2 meses atrás

    Lisbon, Portugal WTW Tempo inteiro

    About Us WTW is an award-winning advisory, broking and solutions company that helps clients around the world turn risk into a path for growth.  From the Titanic ship in 1912 to The Moon Buggy in 1971, WTW has a richness in insurance history dating back to 1828. Our WTW Regional Delivery Hub based in the heart of Lisbon - encompasses a 175 strong global...

  • Basic Care Nurse

    5 meses atrás

    Lisbon, Portugal State of North Dakota Tempo inteiro

    Seeking a dedicated & resident-centric LPN on our Basic Care Unit for a .7 FTE PM position. This position works a 3-4 8 hour shifts (1:45 -10:15 pm) weekly with every other weekend and holiday. As an employee of NDVH, you are a State of North Dakota employee and eligible for a comprehensive benefits package that includes: 100% employer-paid family...

  • Head of Technology Practice

    5 meses atrás

    Lisbon, Portugal TUI Tempo inteiro

    ABOUT THE JOB : As a Head Of Technology Practices, you will be responsible for the leadership of the Engineering Practice across several cross-functional agile teams each and provide the technical expertise , guidance and support on complex problems while ensuring adherence to best practices in mobile app design , development and testing for TUI Mobile...