O&m Executive Assistant

2 semanas atrás

Porto, Porto, Portugal Voltalia Portugal Tempo inteiro

At Voltalia we are passionate about renewable energies We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.

Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014._

Our
O&M Business Line is looking for an
Executive Assistant, who will have the following responsibilities:

Manage the O&M department common agenda:

  • Aligned with the BL core team, program and manage logistics of the BL Coordination's meetings;
  • Program the team building events' and seminars;
  • Support flights and travel logistic for the O&M Managers.

O&M department administration:

  • Monitor BL's travel costs with periodical reporting;
  • Consolidate BL's organizational charts, checking iVOLT consistency and requesting changes, when needed;
  • Support BL's promotion initiatives;
  • Coordinate onboarding, introduction meeting and equipment for new commers;
  • Manage the Sharepoint access rights for the whole BL.

Support Head of O&M:

  • Agenda support with large delegation;
  • Management of the interfaces with external stakeholders (meetings, diners, events, etc.);
  • Business trips logistic management (transport, hotels, agendas, etc );
  • Business trips agenda management (customers, countries managers, local teams, etc );
  • Attend, on demand, operational meetings and report them in synthesis memos (coordination meetings, project review, contract committees);
  • Verification of the documents submitted for signature and request for modification, if needed;

Communication of O&M Department:

  • Collect the communication needs from the BL and the Communication Department to issue an yearly Communication Plan;
  • Coordinate and follow up the Communication Plan, supporting the O&M Managers in all their communication initiatives;
  • Ensure the alignment and consistency between the BL's Communication Plan and the higherlevel communication (Operations and Services).

REQUIREMENTS

  • High School/ Degree in an Administrative Technical Course;
  • Previous experience in a similar role;
  • Ability to report meetings in writing (MOM) and make synthesis memos;
  • Fluent in English (French will be a plus).

KEY SKILLS

  • Well organized, rigorous, committed to a service approach in supporting Managers;
  • Ethics and professional secrecy;
  • Autonomous and proactive;
  • Very good team spirit;
  • Positive attitude and authenticity.

COMPANY
Voltalia Portugal

BUSINESS LINE
O&M Global Support & Sales

CONTRACT TYPE
Permanent Contract

CONTRACT DURATION

LOCATION
Portugal, Porto

STARTING DATE
Nov 22

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