Executive Administrative Partner

2 semanas atrás

Lisboa, Lisboa, Portugal OBogan Group Inc. Tempo inteiro

Seeking Executive Administrative Partner - English Speaking

Key words:
Executive assistant, Project management, multitasker, tech-savvy, event planning.

  • We're a creative expat couple looking for a versatile, adaptable, highlyorganized and hungry executive administrative partner to ensure our international business and personal lives flow smoothly. You'll be an integral part of our global life, engage in diverse tasks, helping us manage our creative consulting businesses and personal affairs, and help make a difference in businesses, communities, and peoples' lives. _
  • You'll take ownership of daily tasks and longerterm projects, creating processes and systems as you go. As trusted confidante and pivotal partner, you'll be central to optimizing our lives, helping us stay accountable to goals, and enabling us to focus on priorities and strengths. _

About us

Responsibilities
Business & Financial Administration

  • Calendar and appointment management
  • Document and presentation creation and editing
  • Digital filing system organization and maintenance
  • Travel research and coordination
  • Business bill payment, budgeting, categorize expenses with bookkeeper via QBO
  • Managing local and international mailboxes and courier services
Event management

  • Working with owners, design customer experience for business workshops and events
  • End to end event management for business workshops and events in Libson and globally
  • Event management for personal events, dinners, adventures
Project Management and Organization

  • Publishing and distribution, workshops and events, keynotes
  • Proactively anticipate needs and identify areas for improvement
  • Develop and implement efficient systems and documentation of these
Research

  • Research new business development opportunities including book publishing and distribution, workshops and events, keynotes
  • Research to identify trends, opportunities, and insights that support our initiatives
Marketing & Sales

  • Manage websites and social media, and contribute to content idea creation
  • Networking and relationship management
  • Management of client database
  • Support new business efforts by monitoring leads, ensuring timely followup, preparing meetings and materials, and coordinating with prospects and clients
  • Liaise with potential and existing clients, ensuring a high level of customer satisfaction
  • Assist in tracking sales performance and identifying opportunities for growth
Lifestyle management

  • Overseeing property maintenance, service providers, reservations and handling any tenant
- related issues for Portugal and Australia property

  • Research and booking for restaurants, retreats, hobbies, travel, etc.
  • Personal bill payment, budgeting, expenses with bookkeeper
  • Personal shopping, tasks and errands and managing schedules and activities with family/ friends
  • Manage worklife balance program and appointments
  • Managing and troubleshooting technology issues
  • Liaison with Portuguese service providers and governmental authorities, as required
  • Support for owners learning European Portuguese

Liaison

  • Dealing with our global support team of external suppliers including Accountants,
  • Bookkeeper, Lawyers, Travel agents, Designers, etc. This will include document flow, meeting follow up from in person and zoom calls, etc.
  • Navigating and leasing with any/all Portuguese government and business agencies, as required for research, compliance, service provision, troubleshooting, etc.

Requirements:

Experience

  • 3+ years of experience in a related position in a dynamic business
  • Proven ability to manage multiple projects simultaneously to high degree of execution, whilst meeting budget and deadlines
  • Experience creating process documentation
  • Experience working/living across multiple time zones, personally or professionally

Skills:

  • Exceptional organizational and time management skills
  • Quick learner and adopter of online tools such as Zoom, Todoist, Instagram, Upwork, TicToc, Canva, Miro, Monday, Otter, LinkedIn, ChatGPT, Google Workspace, Calendly, etc. Time for selfdirected online training provided as required and agreed
  • Adaptability and flexibility the job will vary from week to week, so you'll need a wide range of skills to handle diverse tasks, whilst having attention to detail, ability to multitask, be proactive, etc.
  • Ability or interest to incorporate unfolding AI tools to streamline and support your work with research, troubleshooting, notetaking, record keeping, and organization
  • Excellent verbal and written communication with fluency in Portuguese (native) and English (high B2 or C1)
Personal qualities

  • Selfdirected, quicklearner
  • Curiosity and enthusiasm for life, learning and challenges
  • A meticulous eye for detail and commitment to quality and customer service
  • Proactive and resourceful approach to problemsolving
  • Resilient, easygoing nature with exceptional interpersonal skills
  • Willingness to wor

  • Executive Reward Partner

    2 semanas atrás

    Lisboa, Lisboa, Portugal AstraZeneca Tempo inteiro

    Join our dynamic team responsible for all aspects of Total Reward for our Senior Executive Team and Vice President population. We work in partnership with the broader R&I CoE to provide a seamless customer experience. We collaborate with Finance and Company Secretary to ensure that the global approach to performance aligns reward with the delivery of our...

  • Secretário Administrativo E Executivo

    2 semanas atrás

    Lisboa, Lisboa, Portugal Iefponline Tempo inteiro

    We are desiring to recruit a driven Secretário Administrativo e Executivo (M/F) to join our diverse team at Iefponline in Porto Salvo.Growing your career as a Full Time Secretário Administrativo e Executivo (M/F) is an exceptional opportunity to develop necessary skills.If you are strong in critical thinking, analysis and have the right passion for the...

  • Planning Executive

    2 semanas atrás

    Lisboa, Lisboa, Portugal dentsu Tempo inteiro

    Planning ExecutiveLisboaLisbon, Lisbon, PortugalThe purpose of this role is to provide support to the senior team, taking responsibility for all administrative tasks within the team to ensure campaigns run smoothly and to plan.Job Title:Planning ExecutivePlanning ExecutiveLisboaLisbon, Lisbon, PortugalThe purpose of this role is to provide support to the...

  • Planning Executive

    2 semanas atrás

    Lisboa, Lisboa, Portugal Dentsu Tempo inteiro

    Planning ExecutiveLisboaLisbon, Lisbon, Portugal The purpose of this role is to provide support to the senior team, taking responsibility for all administrative tasks within the team to ensure campaigns run smoothly and to planJob Title:Planning Executive Planning ExecutiveLisboaLisbon, Lisbon, Portugal The purpose of this role is to provide support to the...

  • Planning Executive

    2 semanas atrás

    Lisboa, Lisboa, Portugal Dentsu Tempo inteiro

    Planning ExecutiveLisboa Lisbon, Lisbon, Portugal The purpose of this role is to provide support to the senior team, taking responsibility for all administrative tasks within the team to ensure campaigns run smoothly and to planJob Title:Planning Executive Planning ExecutiveLisboa Lisbon, Lisbon, Portugal The purpose of this role is to provide support to the...

  • Secretariado Executivo

    2 semanas atrás

    Lisboa, Lisboa, Portugal Huork Tempo inteiro

    Secretariado ExecutivoLocal: LisboaSalário a definirFunção:Apoio direto aos administradores da Empresa no desenvolvimento de atividades da gestão administrativa;Implementação de procedimentos de gestão administrativa e controlo financeiro de projetos;Organização administrativa e gestão documental;Execução de projetos de base administrativa,...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Pestana Hotel Group Tempo inteiro

    Executive Assistant (M/F): Cidade: LisboaO Pestana Hotel Group, o maior grupo hoteleiro multinacional de origem Portuguesa, está a recrutar para a posição de Executive Assistant (Departamento Financeiro)Principais tarefas: Apoio à administração e diretores nas suas tarefas; Gestão administrativa e logística do espaço de escritórios dos serviços...

  • Executive Business Administrator

    2 semanas atrás

    Lisboa, Lisboa, Portugal Grupo Egor Tempo inteiro

    One of our clients is looking for an Executive Assistant. As an Executive AssistOne of our clients is looking for an Executive Assistant. As an Executive Assistant within the CSA Global Delivery team, you will work closely with the Time Zone Lead(s), Business Manager, Business Support, and Leadership Team (LT) members. Your role will encompass a variety of...

  • Executive Business Administrator

    2 semanas atrás

    Lisboa, Lisboa, Portugal Grupo Egor Tempo inteiro

    One of our clients is looking for an Executive Assistant. As an Executive Assist One of our clients is looking for an Executive Assistant. As an Executive Assistant within the CSA Global Delivery team, you will work closely with the Time Zone Lead(s), Business Manager, Business Support, and Leadership Team (LT) members. Your role will encompass a variety of...

  • Planning Executive

    2 semanas atrás

    Lisboa, Lisboa, Portugal Dentsu Aegis Network Tempo inteiro

    The purpose of this role is to provide support to the senior team, taking responsibility for all administrative tasks within the team to ensure campaigns run smoothly and to plan.Job Title:Planning ExecutiveJob Description:Key responsibilities: Effectively runs the day to day planning on key accounts Builds and develops media owner relationships in order to...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Reia Collective Tempo inteiro

    Join Reia Collective as an Executive Assistant and Be the Keystone of Our SuccessAre you a highly organized and proactive individual eager to make a significant impact in a dynamic and fast-paced environment? Reia Collective invites you to become an integral part of our team as an Executive Assistant, where you will provide essential support to our executive...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Reîa Collective Tempo inteiro

    Join Reîa Collective as an Executive Assistant and Be the Keystone of Our SuccessAre you a highly organized and proactive individual eager to make a significant impact in a dynamic and fast-paced environment? Reîa Collective invites you to become an integral part of our team as an Executive Assistant, where you will provide essential support to our...

  • Fintech Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Token Metrics Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.The Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Administrative Sales Support In Lisbon, Portugal

    2 semanas atrás

    Lisboa, Lisboa, Portugal Blu Selection Tempo inteiro

    In this position, you would be an Administrative Sales Supporter for one of the worldwide largest package delivery companies which provide specialized transportation. Every day, they manage the flow of goods, funds, and information in more than 200 countries and territories worldwide.Your responsibilities and impact as a Administrative Sales Supporter will...

  • Office Manager/Executive Assistant

    4 semanas atrás

    Lisboa, Lisboa, Portugal Anónimo Tempo inteiro

    Procuramos um candidato para a vaga de Office Manager/Executive Assistant para entrada numa empresa na área de Marketing e Comunicação, numa empresa com cerca de 80 colaboradores empregues. Estamos à procura de candidatos com um perfil jovem e irreverente, com entusiasmo pela àrea de office.Procuramos um profissional organizado e proativo para...

  • Office Manager/Executive Assistant

    2 meses atrás

    Lisboa, Lisboa, Portugal Anónimo Tempo inteiro

    Procuramos um candidato para a vaga de Office Manager/Executive Assistant para entrada numa empresa na área de Marketing e Comunicação, numa empresa com cerca de 80 colaboradores empregues. Estamos à procura de candidatos com um perfil jovem e irreverente, com entusiasmo pela àrea de office.Procuramos um profissional organizado e proativo para...

  • Engenheiro | Gestor Projetos Eficiência Energética

    2 semanas atrás

    Lisboa, Lisboa, Portugal Global Partner HRS Tempo inteiro

    Engenheiro | Gestor Projetos Eficiência Energética (m/f) eficiência energética Descrição da Empresa A Global Partner HRS é especialista em desenvolvimento de perfis de Functional Expert, Middle e Top Management, aliando a metodologia do Executive Search (pesquisa direta de mercado) ao Recrutamento Especializado.A nossa metodologia assenta na rapidez...

  • Senior Consultant – Supply Chain

    2 semanas atrás

    Lisboa, Lisboa, Portugal Global Partner HRS Tempo inteiro

    Descrição da Empresa A Global Partner HRS é especialista em desenvolvimento de perfis de Functional Expert, Middle e Top Management, aliando a metodologia do Executive Search (pesquisa direta de mercado) ao Recrutamento Especializado.A nossa metodologia assenta na rapidez de resposta, qualidade de serviço e soluções ajustadas às reais necessidades dos...

  • Consultor – Supply Chain

    2 semanas atrás

    Lisboa, Lisboa, Portugal Global Partner HRS Tempo inteiro

    Se tem dúvidas quanto à veracidade deste anúncio, indique-nos o motivo da sua suspeita Ajude-nos a prestar um serviço cada vez melhor Campos obrigatórios Observações Campos obrigatórios Agradecemos que indique um contacto, caso pretenda ter mais informações sobre a denúncia efectuada A Global Partner HRS é especialista em desenvolvimento de...

  • Assistente Executiva

    2 meses atrás

    Lisboa, Lisboa, Portugal Real Life Technologies Tempo inteiro

    A Real Life Technologies é um integrador líder em Portugal, com uma vasta experiência na área das Tecnologias de Informação e Comunicação, sendo um parceiro Gold da Cisco, possuindo todas as especializações Cisco em Advanced Technologies, nomeadamente, em Advanced Unified Communications, Advanced Security, Advanced Wireless LAN e Advanced...