Office Management Specialist

2 semanas atrás

Lisboa, Lisboa, Portugal Indie Campers Tempo inteiro

About Indie Campers
Indie Campers, the go-to campervan Marketplace, is on a mission of making road trips available to everyone.

Thanks to its digital approach and customer-centric orientation, Indie Campers has developed a strong booking experience and high-quality road trips at affordable prices.


With over one million nights rented through our travel platform, we have welcomed more than 300,000 travellers from 169 countries.

We offer a comprehensive and expanding array of road trip possibilities:
short-term RV rentals, long-term campervan subscriptions, and the possibility of buying one of our vehicles available for sale.


Rooted in a deep technological focus, our challenges are both exciting and demanding and require top talent and motivation to be successfully pursued.

We are growing our team and looking for those interested in pursuing this dream with us and joining an ever-developing journey.


The Role


As Office Management Specialist, you will join the team to ensure the smooth running of the HQ office on a daily basis and complete various administrative, supportive and organisational tasks to maintain the ongoing requirements of managing our facilities and their administrative tasks.

You are organised, proactive, and hands-on, with experience and a taste for tech / digital tools.

Also should feel comfortable dealing with different and multicultural teams on a daily basis, and have great oral and written communication skills (English mandatory).


What you ́ll do:

  • Manage the facilities, overseeing and agreeing contracts and providers for services and supervise their work (e.g., cleaning staff, maintenance)
  • Manage the office supplies, ordering it and keeping track of those with the adequate suppliers (e.g., IT equipment)
  • Complete the onboarding and offboarding journey for every employee (i.e., prepare the equipment, manage credentials, explain office functioning)
  • Manage and submit payments and invoices, following the department's budget
  • Implementing and maintaining procedures/office administrative systems
  • Organising company events and meetings
  • Implementing and provide training on digital tools used by the team
  • Booking transport and accommodation
  • Dealing with correspondence and daily maintenance needs
  • Ensuring that Office health and safety policies are up to date
  • Support colleagues as well as other departments when administrative support is needed.

Who you are:

  • 3+ years of administrative experience preferably managing an office in a multinational environment/culture
  • Excellent English skills (mandatory)
  • Proficiency in MS Office and Google tools (other digital tools, like Airtable or Confluence, Jira, are a good plus)
  • Working experience in dealing with office equipment (e.g, printers, computers)
  • People person with good communication and negotiation skills
  • Organised, collaborative and fast learner and with a proactive and handson attitude
  • Team spirit with a Problemsolving mindset

What we offer:

  • A dynamic position in a young, fastgrowing and innovative company
  • Continuous training and coaching to develop your skills
  • International and informal work environment located in the heart of Lisbon.

  • Office Management

    2 semanas atrás

    Lisboa, Lisboa, Portugal Spark Capital Tempo inteiro

    Somos uma empresa de promoção imobiliária, reabilitação de edifícios e gestão de alojamento local. Desenvolvemos e gerimos investimentos com um amplo historial no mercado imobiliário português, oferecendo a um vasto portfólio de clientes opções de gestão de património e de construção. O nosso principal objetivo é criar relacionamentos...

  • Office Management Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal InnoWave PT Tempo inteiro

    InnoWave is looking for an Office Management Assistant, based in Lisbon, that can go regularly to our Lisbon's Office.Office Management AssistantResponsibilities: Ensure Office maintenance (cleaning, presentation, stationery). Negotiate contracts with Office main suppliers. Manage any necessary requests from the company (travel & accommodation, office...

  • Office Management

    2 semanas atrás

    Lisboa, Lisboa, Portugal Spark Capital Tempo inteiro

    Somos uma empresa de promoção imobiliária, reabilitação de edifícios e gestão de alojamento local. Desenvolvemos e gerimos investimentos com um amplo historial no mercado imobiliário português, oferecendo a um vasto portfólio de clientes opções de gestão de património e de construção. O nosso principal objetivo é criar relacionamentos...

  • Office Manager/reconciliation Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Gamingtec Tempo inteiro

    Office manager/Reconciliation specialist: The position of Office manager/Reconciliation specialist is open for the Lisbon office. Proven experience in administration roles is a must.LisbonWe are looking for Office manager/Reconciliation specialist for our Lisbon office.All you need is: Proven experience as an Office Manager, Front Office Manager or...

  • Supply Chain Management Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Airbus Tempo inteiro

    Supply Chain Management Specialist page is loaded Supply Chain Management Specialist Apply locations Lisbon (Airbus Portugal) time type Full time posted on Posted 20 Days Ago job requisition id JR Job Description:Responsibilities - your mission:Main operational activities Understand the technical solution and be responsible to follow the retrofit supply...

  • Project Management Office

    4 semanas atrás

    Lisboa, Lisboa, Portugal Match Profiler Tempo inteiro

    Project Management Office (m/f) – Remote Descrição da função Match Profiler is an Information Systems consultant who has been working in the national and international market since 1999. We have multidisciplinary skills and IT know-how that allow us to contribute, optimize and progress with our clients. We are currently recruiting, for integration in...

  • Project Management Office

    Há 1 mês

    Lisboa, Lisboa, Portugal Match Profiler Tempo inteiro

    Project Management Office (m/f) – Remote Descrição da função Match Profiler is an Information Systems consultant who has been working in the national and international market since 1999. We have multidisciplinary skills and IT know-how that allow us to contribute, optimize and progress with our clients. We are currently recruiting, for integration in...

  • Cash Management Technical Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Fórum Selecção - Consultoria em Recursos Humanos e E.T.T. Tempo inteiro

    A Fórum Selecção está a recrutar Cash Management Technical Specialist (M/F) para empresa Corporate na área da Banca.Funções: Suporte ao Cliente; Gerir relação dinâmica, interativa e próativa com os clientes e os stakeholders internos, desde o Front Office ao Back Office e Funções de Apoio; Identificar e tratar de forma adequada quaisquer...

  • Cash Management Technical Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Fórum Selecção - Consultoria em Recursos Humanos e E.T.T. Tempo inteiro

    A Fórum Selecção está a recrutar Cash Management Technical Specialist (M/F) para empresa Corporate na área da Banca.Funções: Suporte ao Cliente; Gerir relação dinâmica, interativa e próativa com os clientes e os stakeholders internos, desde o Front Office ao Back Office e Funções de Apoio; Identificar e tratar de forma adequada quaisquer...

  • Office Operations Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Xpandit Tempo inteiro

    A equipa de Office Management garante o bem-estar, qualidade e conforto de todos os colaboradores e visitantes dos nossos escritórios. Em estreita colaboração com as diferentes unidades da empresa, também é sua missão contribuir para a dinamização da cultura e valores da Xpand IT, através do apoio em diversas iniciativas e manutenção dos espaços...

  • Cash Management Technical Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Fórum Selecção - Consultoria em Recursos Humanos e E.T.T. Tempo inteiro

    A Fórum Selecção está a recrutar Cash Management Technical Specialist (M/F) para empresa Corporate na área da Banca.Funções: Suporte ao Cliente; Gerir relação dinâmica, interativa e próativa com os clientes e os stakeholders internos, desde o Front Office ao Back Office e Funções de Apoio; Identificar e tratar de forma adequada quaisquer...

  • Project Management Office

    2 semanas atrás

    Lisboa, Lisboa, Portugal Integer Consulting Tempo inteiro

    Estamos à procura de um Project Management Office (PMO) para um projeto em regime presencial, em Lisboa.Este pode ser o desafio perfeito, se tiveres:5 anos de experiência comprovada como PMO Experiência handson em projetos de desenvolvimento Agile Proficiência em inglês (B1/B2) Disponibilidade para projeto presencial em Lisboa***João Gonçalves:Talent...

  • Office Management Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal BNP Paribas Tempo inteiro

    WHO ARE WE ?BNP PARIBAS CARDIF, the Insurer for a Changing World.We are the world leader in the creditor insurance market with strong positions in savings and protection insurance in more than 30 countries all around the world.European Service Center - Cardif Services, European Platform of Services with a diversity of processes aiming to bring excellence to...

  • Organisational Change Management Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Ferring Pharmaceuticals Tempo inteiro

    Job Description:At Ferring Pharmaceuticals, we are dedicated to helping individuals worldwide create families and enhance their quality of life. Our global team is driven by innovation and entrepreneurship, focusing on scientific advancements in reproductive and women's health, gastroenterology, and urology.Ferring+YouThe CFO Transformation Office at Ferring...

  • Senior Information Security Specialist, Nordea Asset Management

    2 semanas atrás

    Lisboa, Lisboa, Portugal Nordea Bank Tempo inteiro

    Senior Information Security Specialist, Nordea Asset Management Lisboa Job ID: 24405 We are looking for a Senior Information Security Specialist to join the Information Security function in Nordea Asset Management. As a Senior Information Security Specialist you will play a vital role in embedding information security practices, controls and culture within...

  • Senior Information Security Specialist, Nordea Asset Management

    2 semanas atrás

    Lisboa, Lisboa, Portugal Tn Portugal Tempo inteiro

    Senior Information Security Specialist, Nordea Asset Management Lisboa Senior Information Security Specialist, Nordea Asset ManagementLisboa Lisboa, Lisboa, Portugal col-wideJob Description:Job ID: 24405We are looking for a Senior Information Security Specialist to join the Information Security function in Nordea Asset Management. As a Senior Information...

  • Order Management Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Bose Corporation Tempo inteiro

    Order Management Specialist page is loaded Order Management Specialist Apply locations Portugal, Lisboa time type Full time posted on Posted 3 Days Ago job requisition id R27009 You know the moment. It's the first notes of that song you love, the intro to your favorite movie, or simply the sound of someone you love saying "hello." It's in these moments that...

  • German Speaking Order Management Specialist Lisbon, Portugal

    2 semanas atrás

    Lisboa, Lisboa, Portugal Talingual Tempo inteiro

    German speaking Order Management Specialist Role:German speaking Order Management Specialist Salary:Gross annual salary package:22,736 € plus potential monthly performance bonus of 150 € grossOverview of the company:Our client is a medical technology company that delivers a range of products, software, and solutions designed to empower healthcare...

  • Back Office Specialist German Speaker

    2 semanas atrás

    Lisboa, Lisboa, Portugal Hcl Technologies Portugal Tempo inteiro

    We are a renowned global IT service and consulting company, presently developing our tech footprint in Lisbon (Parque das Nações). As a Technical Support Back Office Specialist with HCL Technologies, you will be supporting our German speaking stakeholders' Service Provider network, ensuring that their service coordination is functioning at optimal levels....

  • Project Management Office

    2 semanas atrás

    Lisboa, Lisboa, Portugal IT RECRUITER Tempo inteiro

    Consultoria portuguesa contrata para trabalho híbrido em Lisboa / Portugal SOMENTE SERÃO ACEITAS INSCRIÇÕES DE QUEM RESIDE EM PORTUGALPRECISA FALAR PORTUGUES E INGLÊSProject Management Office - PMODescriptionNo mínimo 10 anos de experiência profissional e cerca de 3 anos como PMO ou Project Manager.MUST HAVE:Formação superior, há mais de 15...