T&e Specialist

2 semanas atrás

Porto, Porto, Portugal H.B. Fuller Tempo inteiro
H.B.

Fuller is a leading global adhesives provider focusing on perfecting adhesives, sealants and other specialty chemicals across all industries throughout the world.

While our products are virtually invisible, they play a vital role in ensuring the quality of modern life and we are committed to connecting what matters to solve some of the world's biggest adhesion challenges.


Key Responsibilities:

  • Support all areas of Travel Management and T&E processes
  • Review and audit expense reports to ensure compliance with global T&E policies and flag/escalate potential issues
  • Comply with Internal Controls and SOX requirements and perform operational controls according to T&E control activities
  • Assist in monthend closing and reporting tasks
  • Administer access and maintain master data for Concur, Egencia, and Visa tools
  • Communicate with internal customers to resolve disputes or differences, and review exceptions
  • Provide ongoing support in educating employees on T&E topics such as Concur, T&E corporate credit Cards, etc. and communicate any changes to the environment
  • Validate that Corporate credit card expense report submission process is being conducted in accordance with the defined due dates and flag / address any deviations.
  • Manage T&E mailboxes, ensuring agile communication and problem resolution with internal customers
  • Ensure that masterdata in various travel systems are updated to reflect changes and communicate to users across the Company when necessary
  • Routinely and accurately perform backup responsibilities to ensure operational processes continue to run smoothly during vacation periods
  • Document existing processes and procedures to support business continuity objectives.
  • Assist in other special projects and analysis as assigned

Employees Supervised:

None

Budgetary / Financial Accountability:

None

Interactions

Internal:

  • Travelers across all departments and business units, Accounts Payable, Treasury, Operations, Logistics, Sourcing, IT, Internal Audit, Corporate reporting

External:

  • Vendors, Concur helpdesk, External Auditors, banks, Corporate Credit Card provider, travel agency.

Minimum Requirements

  • Business Administration, Accounting or Finance related Degree
  • At least 1year experience in a T&E role using Concur, SAP and other travel related tools
  • Excellent communication and interpersonal skills to interact with colleagues, internal and external customers
  • Strong working knowledge of Microsoft Excel, and Office Suite
  • Strong analytical skills with logical and pragmatic problemsolving approach
  • Ability to work with a team, take general directions from manager, focus attention to details, follow work needs, and adhere to established work schedules.
  • Ability to focus on achieving defined results, being detail oriented, and exceeding goals and objectives.
  • Ability to multitask, switch priorities, collaborate with colleagues and be flexible.
  • English fluency
  • German or French or Spanish speaking is a plus
  • H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification._

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