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Estates Assistant
2 semanas atrás
The Embassy is looking to recruit an Estates Assistant to support the Estates Manager in delivering high quality estates support across our estate in Lisbon and Portimao including support on health and safety / fire compliance, work with external contractors and maintaining the appropriate paperwork.
Main Duties and Responsibilities
Estates administration:
- Support the Estates Manager in carrying out maintenance of the Embassy properties and technical systems;
- Monitor and respond promptly to staff estates work requests;
- Assist with obtaining quotes for goods and services;
- Make purchases on behalf of the Embassy using a Corporate Credit Card;
- Supervise on site embassy contractors;
- Administrative arrangements for estates visitors;
- Assist Estates Manager to relocate UK based officers;
- Coordinate furniture moves;
- Compile and maintain furniture inventories;
- Manage furniture stocks;
- Support in organising furniture sales;
- Support Estates Manager in interpreting and implementing FDCO Health and Safety recommendations (PCA, lift and fire safety inspections);
- User of Planon Estates database;
- To support work on transition to Net Zero carbon emissions through collation of data on energy and gas consumption of Embassy and residential estate.
Health & Safety:
- Work closely with Estates Manager to manage health & safety related issues, ensuring full compliance with local and FCDO Health and safety legislation and reporting to the Embassy Health and Safety Committee.
Team Support:
- Provide cover for protocol issues and for support officer team (e.g. driver / administration) when required during peaks of activity.
- Fluent English and Portuguese C level according to CEFR Framework*;
- Strong customer service skills;
- Ability to work under pressure and to resolve problems quickly and efficiently;
- Fully conversant with Microsoft Officer (MS Word, Excel, Outlook);
- A cooperative and supportive team member able to work unsupervised to achieve tasks in a timely and effective manner;
- Full clean driver's licence.
- Qualifications and/or courses, and/or proven experience in health and safety, fire safety, electrical safety, or general maintenance will be considered as an advantage;
- Previous experience with facility management support services.
Required behaviours
- Seeing the Big Picture, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline day Application deadline month Application deadline year
- 19 January 2023
- Administrative Assistant (AA)
- Fulltime, Permanent
- 35
- Europe, Eastern Europe & Central Asia
- Portugal
- Lisbon
- British Embassy
- 1
- EUR
- 1
Start Date Start Date - day Start Date - month Start Date - year
- 1
Other benefits and conditions of employment
All applicants should have the right to live and work in Portugal. The British Embassy does not sponsor work permits.
Additional information
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.
- Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
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